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Project Document Control Clerk (Temporary Position)
Job Location:
Job Location:
Long Beach, NY - USA
Hourly Salary:
USD 35 - 35
Hourly Salary:
Posted:
29 September 2026 (5 days ago)
Posted:
Application Deadline:
27 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Project Document Control Clerk (Temporary Position)
Equal Opportunity Employer/Veterans/Disabled
SUMMARY: This position provides document control assistance to the ITS Project in Long Beach CA including filing paperwork performing data entry scanning documents creating reports saving reports videos and pictures over the course of the projects. Will work with project personnel to gather the necessary information to compile.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Equal Opportunity Employer/Veterans/Disabled
SUMMARY: This position provides document control assistance to the ITS Project in Long Beach CA including filing paperwork performing data entry scanning documents creating reports saving reports videos and pictures over the course of the projects. Will work with project personnel to gather the necessary information to compile.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintain Project records by making copies scanning saving documents electronically and filing documents.
- Gather and save project related information necessary for Daily Quality and Cost reporting.
- Completion and compilation of project documents to be submitted to the project owner.
- Saving and compiling project pictures.
- Coordination with all project personnel to gather the necessary information needed to complete the Daily reports Cost Reports and Extra Work Bills
- Ability to adapt to small changes in work task sequence as project needs change.
COMPETENCIES:
- Communication Proficiency: Demonstrates effective written and oral communication skills.
- Attention to Detail: Diligently attends to detail and pursues quality in accomplishing tasks. Checks work to ensure accuracy and completeness.
- Researching Information: Identifies collects and organizes data for analysis and decision making. Knows where and how to access the right data for the assignment.
- Planning and Organizing: Identifies the sequence of tasks and the resources needed to achieve a goal and prioritizes key action steps.
- Self-Management: Manages own time priorities and resources to achieve goals. Works independently with little supervision.
- Teamwork: Promotes cooperation and commitment within a team to achieve goals and deliverables.
QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education/Experience: Document Control or Administrative experience is preferred.
- Language Ability: ability to effectively communicate and respond to questions from manager clients customers and internal team.
- Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written oral diagram or schedule form.
- Computer Skills: to perform this job successfully an individual should have knowledge of and experience with internet research and advanced abilities in Microsoft Office software including Outlook Word Excel and PowerPoint.
- Physical Presence: Regular and predictable physical presence in the construction office is an essential qualification for this position due to the importance of the team-related aspects of the essential duties the aggressive timeframes under which the employee will operate and the need for face-to-face interaction with other employees in order to properly perform job-related functions. Project office is in Long Beach CA.
- Valid Drivers License.
SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Usual office work conditions. The noise level in the work environment is moderate. Minimum physical exertion.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision.
- While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel and talk or hear.
- The employee is occasionally required to stand and walk.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
Pay Rate: $35.00/hour
PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS AND EMPLOYEES
The Dutra Group and its affiliates and subsidiaries (Dutra we us and our) adopts this Privacy Notice (Notice) pursuant to the California Consumer Privacy Act as amended by the California Privacy Rights Act (together the CCPA). This Notice explains our online and offline practices regarding the collection use and disclosure of personal information of job applicants and employees who reside in California. Please read this Notice carefully so you understand our practices regarding your information.
For more information about the types of information we collect and use in connection with your general access and use of our website please review our general Privacy Policy for Dutras Website found here: Dutra Collects Your Information
Website Visitors: Dutra collects personal information from visitors to our website when voluntarily provided. For instance we collect personal information when someone contacts us through our contact form.
Website Navigational Information: As you navigate the Website Dutra may gather information through common tools like cookies which are small data files stored on your computer. This may include standard browser information IP addresses and your actions on the Website (e.g. pages viewed links clicked). Cookies are used for administrative purposes such as storing preferences. Cookies do not contain information allowing direct contact and can be managed via your browser settings.
Job Applications: Dutra uses Paycor a third-party HR service provider to manage our job application process. When you apply for a position with Dutra through our Website you will be directed to a Paycor-hosted application portal. All personal information submitted during the job application process is collected and stored by Paycor. Dutra does not control or direct how Paycor stores or uses any personal information submitted through this application portal. As Paycor manages the collection and processing of your personal information during the job application process we strongly encourage you to review Paycors Privacy Policy. You can access Paycors Privacy Policy at: Third Parties: Your current prospective or former employer or a similarly affiliated entity may provide personal information to Dutra to facilitate the processing of hiring benefits management payroll services tax compliance scheduling and timekeeping onboarding data analytics or other related human resources-related services.
Information Dutra Collects and the Purpose of Use
Identifiers. Examples include: real name alias postal address Internet Protocol address email address account name social security number drivers license number passport number or other similar identifier necessary to make employment decisions and manage employment relationships.
Sensitive Personal Information. Examples include: a social security number drivers license information state identification card passport information or racial or ethnic origin.
Personal information categories listed in the California Customer Records statute (Cal. Civ. Code 1798.80(e)). Examples include: name signature Social Security number address telephone number passport number drivers license or state identification card number insurance policy number education employment employment history bank account number medical information or other information necessary to provide health insurance and other benefits including dependents and emergency contact information.
Geolocation data. Examples include: physical location or movement of certain equipment in possession of our employees.
Legally protected classification characteristics under California or federal law. Examples may include: age race color national origin citizenship marital status medical condition physical or mental disability sex (including gender gender identity gender expression pregnancy or childbirth and related medical conditions) veteran or military status.
Internet or other similar network activity. Examples include: cookies and IP addresses.
Sensory data: Examples include: voicemails.
Professional or employment-related information. Examples may include: Information regarding prior job experience positions held names of prior supervisors.
Non-public education information. Examples include: Education records directly related to a student maintained by an educational institution or party acting on its behalf such as grades transcripts class lists student schedules student identification codes student financial information or student disciplinary records.
No Sale of Personal Information
Dutra does not sell your personal information or your sensitive personal information nor do we share it with third parties for cross-context behavioral advertising.
Use and Disclosure of Personal Information
We collect and use your personal information for the following business purposes consistent with and only as permitted by applicable law:
To consider job applicants for current and potential future employment opportunities and assess their skills qualifications and interests against our career opportunities.
To schedule job applicants for interviews and communicate with them about their application and employment opportunities.
To evaluate a job applicants employment application corroborating the information contained in the application and any supporting documents and (where applicable) conducting employment related screening and background checks.
To manage the employment relationship with Dutra facilitate employment administration processing and maintenance such as providing benefits to employees and their beneficiaries processing payroll and general office administration.
To manage the employment relationship with Dutra and facilitate a safe work environment.
To facilitate IT and equipment safety functionality and maintenance.
To comply with local state and federal laws and regulations.
For any other purposes that we disclose to you at the time of collection.
Pursuant to this Notice Dutra may disclose some of the personal information to a third-party vendor as necessary for our hiring practices. For example such vendors could include the agencies we use to conduct pre-employment screening (such as background checks) and conduct drug testing.
Dutra may use or disclose information provided if required by law to protect its rights comply with legal processes comply with government authorities or safeguard users employees or the public.
Except as described in this Privacy Policy we do not share your personal information with unknown or unaffiliated third parties nor cross-reference your personal information for cross-context behavioral advertising. Unless otherwise stated in this Privacy Policy Dutra will not share sell rent or trade your information without prior consent.
Retention of Your Personal Information
Dutra will retain your personal information for the time period reasonably necessary to achieve the purposes described in this Notice or any other notice provided at the time of collection taking into account applicable statutes of limitation and records retention requirements under applicable law. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with you (ii) as required by a legal obligation to which we are subject and (iii) as necessary to resolve any disputes or enforce our legal agreements with you.
Our Commitment Not to Discriminate
Dutra will not discriminate or retaliate against a job applicant for exercising their rights under the CCPA including by denying you benefits or services that we make available charging you different prices or rates for services or benefits providing a different level or quality of services or benefits or suggesting that you may receive a different price or level of quality of services or benefits.
Your Rights Under CCPA
California residents have the following rights under the California Consumer Privacy Act (CCPA) and Consumer Privacy Rights Act (CPRA) with regard to their personal data:
1. Right to know which personal information is collected and processed;
2. Right to delete their personal information;
3. Right to opt-out of the sale of personal information to third parties;
4. Right to opt-out of the sharing of personal information with third parties;
5. Right to limit use or disclosure of personal information with third parties;
6. Right to non-retaliation for exercising any of the rights concerning personal data;
7. Right to data portability; and
8. Right to correct any inaccurate personal information.
Exercising Your Rights
To exercise the rights described above you must submit a verifiable consumer request to us by calling call the Dutras hotline at or visit .
Please be aware that the CCPA provides certain limitations and exceptions to the foregoing rights.
Pay Transparency Nondiscrimination Provision
Pursuant to 41 CFR 60-1.35(c) as a federal contractor Dutra shares the following provision with all job applicants and employees:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
Changes to Notice
Dutra continues to evaluate its practices and records in relation to the CCPA to ensure compliance with all requirements. Accordingly Dutra may update this Notice from time to time. Please review our Privacy Policy periodically for updates.
Contact Information
Reasonable accommodation requests for job applicants can be made at
To exercise the rights described in CCPA above you must submit a verifiable consumer request to us by calling call the Dutras hotline at or visit .
Know Your Rights Poster
Experience:
Pay Rate: $35.00/hour
PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS AND EMPLOYEES
The Dutra Group and its affiliates and subsidiaries (Dutra we us and our) adopts this Privacy Notice (Notice) pursuant to the California Consumer Privacy Act as amended by the California Privacy Rights Act (together the CCPA). This Notice explains our online and offline practices regarding the collection use and disclosure of personal information of job applicants and employees who reside in California. Please read this Notice carefully so you understand our practices regarding your information.
For more information about the types of information we collect and use in connection with your general access and use of our website please review our general Privacy Policy for Dutras Website found here: Dutra Collects Your Information
Website Visitors: Dutra collects personal information from visitors to our website when voluntarily provided. For instance we collect personal information when someone contacts us through our contact form.
Website Navigational Information: As you navigate the Website Dutra may gather information through common tools like cookies which are small data files stored on your computer. This may include standard browser information IP addresses and your actions on the Website (e.g. pages viewed links clicked). Cookies are used for administrative purposes such as storing preferences. Cookies do not contain information allowing direct contact and can be managed via your browser settings.
Job Applications: Dutra uses Paycor a third-party HR service provider to manage our job application process. When you apply for a position with Dutra through our Website you will be directed to a Paycor-hosted application portal. All personal information submitted during the job application process is collected and stored by Paycor. Dutra does not control or direct how Paycor stores or uses any personal information submitted through this application portal. As Paycor manages the collection and processing of your personal information during the job application process we strongly encourage you to review Paycors Privacy Policy. You can access Paycors Privacy Policy at: Third Parties: Your current prospective or former employer or a similarly affiliated entity may provide personal information to Dutra to facilitate the processing of hiring benefits management payroll services tax compliance scheduling and timekeeping onboarding data analytics or other related human resources-related services.
Information Dutra Collects and the Purpose of Use
Identifiers. Examples include: real name alias postal address Internet Protocol address email address account name social security number drivers license number passport number or other similar identifier necessary to make employment decisions and manage employment relationships.
Sensitive Personal Information. Examples include: a social security number drivers license information state identification card passport information or racial or ethnic origin.
Personal information categories listed in the California Customer Records statute (Cal. Civ. Code 1798.80(e)). Examples include: name signature Social Security number address telephone number passport number drivers license or state identification card number insurance policy number education employment employment history bank account number medical information or other information necessary to provide health insurance and other benefits including dependents and emergency contact information.
Geolocation data. Examples include: physical location or movement of certain equipment in possession of our employees.
Legally protected classification characteristics under California or federal law. Examples may include: age race color national origin citizenship marital status medical condition physical or mental disability sex (including gender gender identity gender expression pregnancy or childbirth and related medical conditions) veteran or military status.
Internet or other similar network activity. Examples include: cookies and IP addresses.
Sensory data: Examples include: voicemails.
Professional or employment-related information. Examples may include: Information regarding prior job experience positions held names of prior supervisors.
Non-public education information. Examples include: Education records directly related to a student maintained by an educational institution or party acting on its behalf such as grades transcripts class lists student schedules student identification codes student financial information or student disciplinary records.
No Sale of Personal Information
Dutra does not sell your personal information or your sensitive personal information nor do we share it with third parties for cross-context behavioral advertising.
Use and Disclosure of Personal Information
We collect and use your personal information for the following business purposes consistent with and only as permitted by applicable law:
To consider job applicants for current and potential future employment opportunities and assess their skills qualifications and interests against our career opportunities.
To schedule job applicants for interviews and communicate with them about their application and employment opportunities.
To evaluate a job applicants employment application corroborating the information contained in the application and any supporting documents and (where applicable) conducting employment related screening and background checks.
To manage the employment relationship with Dutra facilitate employment administration processing and maintenance such as providing benefits to employees and their beneficiaries processing payroll and general office administration.
To manage the employment relationship with Dutra and facilitate a safe work environment.
To facilitate IT and equipment safety functionality and maintenance.
To comply with local state and federal laws and regulations.
For any other purposes that we disclose to you at the time of collection.
Pursuant to this Notice Dutra may disclose some of the personal information to a third-party vendor as necessary for our hiring practices. For example such vendors could include the agencies we use to conduct pre-employment screening (such as background checks) and conduct drug testing.
Dutra may use or disclose information provided if required by law to protect its rights comply with legal processes comply with government authorities or safeguard users employees or the public.
Except as described in this Privacy Policy we do not share your personal information with unknown or unaffiliated third parties nor cross-reference your personal information for cross-context behavioral advertising. Unless otherwise stated in this Privacy Policy Dutra will not share sell rent or trade your information without prior consent.
Retention of Your Personal Information
Dutra will retain your personal information for the time period reasonably necessary to achieve the purposes described in this Notice or any other notice provided at the time of collection taking into account applicable statutes of limitation and records retention requirements under applicable law. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with you (ii) as required by a legal obligation to which we are subject and (iii) as necessary to resolve any disputes or enforce our legal agreements with you.
Our Commitment Not to Discriminate
Dutra will not discriminate or retaliate against a job applicant for exercising their rights under the CCPA including by denying you benefits or services that we make available charging you different prices or rates for services or benefits providing a different level or quality of services or benefits or suggesting that you may receive a different price or level of quality of services or benefits.
Your Rights Under CCPA
California residents have the following rights under the California Consumer Privacy Act (CCPA) and Consumer Privacy Rights Act (CPRA) with regard to their personal data:
1. Right to know which personal information is collected and processed;
2. Right to delete their personal information;
3. Right to opt-out of the sale of personal information to third parties;
4. Right to opt-out of the sharing of personal information with third parties;
5. Right to limit use or disclosure of personal information with third parties;
6. Right to non-retaliation for exercising any of the rights concerning personal data;
7. Right to data portability; and
8. Right to correct any inaccurate personal information.
Exercising Your Rights
To exercise the rights described above you must submit a verifiable consumer request to us by calling call the Dutras hotline at or visit .
Please be aware that the CCPA provides certain limitations and exceptions to the foregoing rights.
Pay Transparency Nondiscrimination Provision
Pursuant to 41 CFR 60-1.35(c) as a federal contractor Dutra shares the following provision with all job applicants and employees:
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)
Changes to Notice
Dutra continues to evaluate its practices and records in relation to the CCPA to ensure compliance with all requirements. Accordingly Dutra may update this Notice from time to time. Please review our Privacy Policy periodically for updates.
Contact Information
Reasonable accommodation requests for job applicants can be made at
To exercise the rights described in CCPA above you must submit a verifiable consumer request to us by calling call the Dutras hotline at or visit .
Know Your Rights Poster
Experience:
IC
About Company
who we are The Dutra Group We are an industry-leading marine construction company that consists of three integrated divisions. The Dutra Dredging, Construction and Materials divisions can handle projects of any size. Thanks to our century-long experience, we deliver projects […]
