Project Delivery Administrative Assistant

Must be able to read write and speak English

Position Summary

AFL is seeking a highly organized and detail-oriented Project Delivery Administrative Assistant to provide operational administrative and project support for Data Center Operations. This position serves as a key resource supporting project managers operations leadership field personnel contractors and customers through workforce administration payroll coordination onboarding scheduling inventory control procurement compliance tracking reporting and project execution support.

The ideal candidate will thrive in a fast-paced high-growth environment and possess exceptional organizational communication and problem-solving skills. This role requires the ability to manage multiple priorities while maintaining accuracy accountability and professionalism.

This position reports directly to the Director of Operations Data Centers with secondary support responsibilities to Operations Managers and Project Leadership teams.

Key Responsibilities

Payroll & Workforce Administration

• Serve as the primary administrator for payroll and timekeeping systems.
• Audit employee and contractor time records for accuracy and compliance.
• Process payroll-related documentation and reporting.
• Investigate and resolve payroll and timekeeping discrepancies.
• Monitor attendance overtime and labor utilization trends.
• Provide support and training on workforce management systems.
• Generate workforce reports staffing updates and labor metrics.

Workforce Scheduling & Resource Coordination

• Maintain workforce schedules based on project demands and customer requirements.
• Coordinate staffing assignments and schedule changes.
• Lead weekly workforce planning and resource meetings.
• Identify staffing gaps and assist Operations leadership with resource allocation.
• Ensure workforce availability aligns with project schedules and customer commitments.
• Support travel lodging and workforce logistics planning when required.

Employee & Contractor Onboarding

• Coordinate onboarding activities for employees and contractors.
• Process onboarding documentation and compliance requirements.
• Verify customer project and company onboarding qualifications.
• Schedule orientations and maintain onboarding records.
• Manage badging site access requests and security clearance tracking.
• Coordinate with EHS regarding training certifications and PPE requirements.
• Conduct badge and compliance audits.
• Ensure personnel are fully cleared and equipped prior to deployment.

Project & Administrative Support

• Provide administrative support to Project Managers Operations Managers and Field Leadership.
• Maintain project documentation employee files records and correspondence.
• Coordinate meetings prepare agendas and document meeting minutes.
• Prepare reports presentations spreadsheets and project communications.
• Assist with project tracking reporting compliance documentation and customer requests.
• Serve as a central point of contact for employees contractors vendors and site visitors.
• Support special projects and process improvement initiatives.

Warehouse Inventory & Asset Management

• Support warehouse operations including shipping receiving inventory control and asset tracking.
• Administer inventory and asset management systems.
• Track company tools equipment vehicles and serialized assets.
• Manage equipment check-in/check-out procedures.
• Maintain inventory records and conduct periodic audits.
• Support field operations through the distribution of materials and equipment.
• Generate inventory and asset accountability reports.

Procurement Rentals & Logistics

• Coordinate purchasing activities and vendor communications.
• Process purchase requests for materials equipment supplies and project support needs.
• Monitor inventory replenishment and material availability.
• Coordinate rental equipment trailers vehicles storage containers and site assets.
• Track rental utilization costs accountability and returns.
• Support cost-control initiatives through effective procurement and inventory management practices.

Compliance Reporting & Documentation

• Maintain employee contractor and project records.
• Track certifications training requirements and workforce compliance.
• Assist with customer audits and documentation requests.
• Maintain confidential personnel and project information.
• Support operational reporting KPI tracking and workforce analytics.
• Assist leadership with process improvements and operational efficiency initiatives.

Required Qualifications

• High School Diploma or GED required; Associate degree preferred.
• 3-5 years of experience in:
• Project coordination
• Administrative support
• Operations support
• Workforce administration
• Payroll coordination
• Logistics
• Inventory management
• Construction or field operations support
• Experience supporting telecommunications technology infrastructure construction or data center environments preferred.
• Knowledge of payroll workforce scheduling onboarding and workforce compliance processes.
• Experience supporting inventory warehouse and asset management programs.
• Proficiency with Microsoft Office Suite including Excel Word Outlook Teams and PowerPoint.
• Experience using systems such as:
• ezClocker
• Fishbowl
• SAP
• Oracle
• Workforce Management Systems
• Project Tracking Platforms
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• High attention to detail and accuracy.
• Valid drivers license and ability to travel occasionally.

Preferred Qualifications

• Bachelors Degree in Business Administration Operations Management Supply Chain Project Management Construction Management or a related field.
• Experience supporting hyperscale data center projects.
• Experience managing workforce scheduling across multiple projects and locations.
• Knowledge of contractor workforce administration and payroll compliance.
• Experience supporting distributed field operations teams.
• Experience with asset-tracking technologies and inventory systems.
• CAPM PMP Lean Six Sigma or similar professional certifications.

Core Competencies

• Project Coordination & Execution
• Administrative Operations
• Workforce Planning & Resource Management
• Payroll & Timekeeping Administration
• Contractor & Employee Onboarding
• Inventory & Asset Management
• Procurement & Logistics Coordination
• Compliance Management
• Operational Reporting & Analytics
• Communication & Collaboration
• Customer Focus
• Problem Solving & Decision Making
• Process Improvement
• Technology & Systems Proficiency
• Attention to Detail
• Accountability & Initiative

Required Experience:

Junior IC