Project Coordinator
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Job Location:
West Allis, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
About Us
We provide commercial HVAC plumbing sheet metal fabrication advanced BAS and energy services to clients across Wisconsin. Our expertise extends into a full-range of industries from healthcare and manufacturing to education government financial institutions and more.
Job Summary
IKM Building Solutions
Job Title: Project Coordinator
Location: West Allis WI
Schedule: Full-Time Monday Friday
FLSA Status: Non-exempt
About the Role
We are seeking a highly organized and detail-oriented Project Coordinator to support our project and administrative operations. This role plays a critical part in keeping projects on track by managing documentation coordinating with internal teams and ensuring efficient office operations.
Key Responsibilities
Under the direction of the Chief Operating Officer the Project Coordinator will:
- Review and edit proposals and project documents
- Manage and maintain project documentation including contracts submittals change orders O&M manuals and vendor records
- Organize and maintain job files quotes correspondence and project notes
- Generate and distribute reports to project teams and technicians
- Support Project Managers and Department Managers with planning and administrative tasks
- Open and close projects in the ERP system
- Process job bookings permits contracts and change orders
- Order and track performance bonds and insurance certificates
- Participate in team meetings and contribute to a collaborative work environment
- Assist with additional administrative tasks as needed
Qualifications
Experience
- 3-5 years of administrative experience required
- Experience processing contracts strongly preferred
- Knowledge of Wisconsin Sales & Use Tax is a plus
Education
- High School diploma or GED required
Technical Skills
- Proficiency with Microsoft Office (Word Excel Outlook) and data entry
- Experience with accounting or project management software is a plus
Communication
- Excellent grammar proofreading and document-editing skills
- Strong written and verbal communication abilities
Additional Skills
- Highly organized with strong attention to detail
- Ability to manage multiple priorities and deadlines
- Ability to maintain confidentiality with financial and proprietary information
- Collaborative mindset and strong customer service approach
Work Environment & Physical Requirements
- Office-based role using standard office equipment
- Primarily sedentary with occasional filing and lifting (up to 20lbs)
- May require bending standing or reaching for file storage
- Occasional job site visits with Project Managers at construction sites or customer sites
Why Join Us
At IKM Building Solutions we value innovation precision and collaboration. Youll be part of a team thats shaping the future of MEP design and fabrication through cutting-edge technology and expert craftsmanship.
#ikmech
#LI-SB1
#LI-Hybrid
Qualifications
#ikmech
Equal Opportunity Employer
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Required Experience:
IC
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
