Project Coordinator

Position: ProjectCoordinator Public Affairs

Reports to: National Director Public Affairs

Hiring Range: $59805-$79055

Exempt/Non-Exempt:Exempt

Full Time/Part Time: FullTime Term Limited (Two Years)

Number of Hours: 35

Location: Washington DC; Hybrid schedule (3 daysonsite/2 days remote)

Organization Overview

Childrens Defense Fund (CDF) envisions a nation where marginalized children flourish leaders prioritize their well-being and communities wield the power to ensure they thrive. The Childrens Defense Fund buildscommunityso young people grow up with dignity hope and joy. We serve and advocate for the largest most diverse generation in America: the74 million childrenand youth under the age of 18 and 30 million young adults under the age of 25 with particular attention to those living in poverty and communities of color. CDF partners with policymakers alignedorganizationsand funders in this service. The Childrens Defense Fund is the only national multi-issue advocacy organization working at the intersection of child well-being and racial justice by wielding the moral authority of programmatic proximity and community organizing to inform public policy. For more information visit

Position Summary

The Project Coordinator provides essential administrative logistical and project support for CDFsPublic Affairs work and co-anchorresponsibilities within the ECOSYS Southern States Fund. Working closely with the Senior Project Managerand National Director the Coordinator helps ensure smooth execution ofproject flowregranting processes partner engagementconveninglogistics communication flow and documentation. This role supports internal coordination across CDF teams and external alignment with partnersadvisors and collaborators. TheCoordinatorhelpsmaintaintracking systems prepare materials manage communications and organize convenings and technicalassistanceactivities that enable high-quality implementation.

Key Responsibilities

Project & Operations Support

• Manage scheduling calendars agendas and preparation of materials for internal and partner meetings.

• Maintain project tracking tools documentation and shared files to ensureaccurateand accessible records ofrelatedactivities.

• Support regranting processes (documentation timelines follow-up and deliverable tracking) in alignment with CDFs internal grant management procedures.

• Assistwith the flow of information among CDF teams tomaintainalignment acrossLeadership Development & Organizing Grants/Finance Public Affairs and State Offices.

Partner Engagement & Communications

• Coordinate communications with partners including scheduling follow-ups reminders and distributing relevant resources.

• Support onboarding processes by preparing partner materials updating information packets andmaintainingaccuratecontact records.

• Help manage communication flow with Advisorstechnical assistantproviders and collaborators to ensuretimelyupdates and clear expectations.

Convening & Event Logistics

• Coordinatelogisticsfor virtual and in-person convenings including multiday gatherings at Alex Haley Farm and state partner visits.

• Manage travel support participant communication materials preparation and technological setup for convenings and workshops.

• Support synthesis of convening notes summaries and follow-up actions for internal use.

Technical Assistance & Learning Support

• Track TA requests assignments and pacing in collaboration with the Senior Project Manager and partners.

• Coordinate scheduling materials and communication related to TA deployments.

• Support data collection processes for learning activities surveys assessments and internal reporting.

Administrative & Systems Coordination

• Assistwith contract processes for trainers vendors and consultants (task assignments processing invoices tracking deliverables).

• Maintain documentation in the shared hubs including meeting records TA resources and regranting artifacts.

• Provide administrative support for internal reporting internal summaries and light drafting as needed.

Other Duties as Assigned.

Education & Experience

• Bachelors degree or equivalent experiencerequired.

• Minimum 2 years of experience in project or program coordination preferably in nonprofits or multi-stakeholder initiatives.

• Experience supportinglogistics convenings and partner engagement strongly preferred.

• Demonstrated commitment to racial equity child well-being and community-centered work.

Preferred Qualifications

• Experience coordinating multi-site or multi-partner efforts.

• Familiarity with grant-funded projects reporting cycles or regranting processes.

• Experience using project management tools and shared workspaces.

• Backgroundin organizing youth/student leadership development or faith-based work is a plus.

Competencies

• Excellent organizational time management and followthrough skills.

• Strong written and verbal communication abilities.

• Ability to manage multiple priorities in a fast-paced environment.

• Strong interpersonal skills and collaborative orientation.

• High attention to detail and commitment to accuracy.

Personal Characteristics

• Commitment to servant leadership and equity-centered practice.

• Passion for CDFs mission values and child well-being.

• Proactive adaptable and reliable with strong problem-solving skills.

• Ability to engage diverse teams and partners with humility and care.

Work Environment

Office environment with some travelrequiredto Southern states and Alex Haley Farm. Occasional evenings or weekends may berequiredto support convenings and partner engagement activities.

Additional Information

CDF is an Equal Opportunity Employer. This job description may be updated as needed. Applications will be reviewed on a rolling basis until the position is filled.

To apply submit a cover letterand resumeat Experience:

Senior IC