Project Coordinator

Project Coordinator Mechanical Contractor

Position Summary

We are seeking a highly organized and detail-oriented Project Coordinator to support commercial mechanical construction projects throughout the Kansas City Metro area. This position works closely with project managers field teams vendors subcontractors and customers to help ensure projects are completed safely efficiently on time and within budget.

The ideal candidate will have experience in commercial construction mechanical contracting HVAC plumbing piping or related trades and possess strong communication and administrative skills.

Responsibilities

• Support Project Managers with daily project coordination and administrative tasks
• Assist with project scheduling documentation and tracking milestones
• Prepare and manage submittals RFIs change orders closeout documents and project logs
• Coordinate material procurement and delivery schedules with vendors and suppliers
• Maintain project files drawings contracts and correspondence
• Track project costs labor hours and job progress updates
• Assist with billing documentation purchase orders and invoice processing
• Coordinate communication between office staff field personnel subcontractors and customers
• Attend project meetings and distribute meeting notes as required
• Ensure projects comply with company procedures and customer requirements
• Help maintain accurate reporting within project management software systems
• Support multiple projects simultaneously in a fast-paced environment

Requirements

• 2 years of project coordination construction administration or related experience preferred
• Experience in commercial mechanical construction HVAC plumbing piping or general construction preferred
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office Suite including Excel and Outlook
• Experience with project management or construction software preferred
• Strong verbal and written communication skills
• Ability to prioritize workload and meet deadlines
• Detail-oriented with strong problem-solving skills
• Ability to work effectively in a team environment
• Associate and/or bachelors degree in construction management or related field preferred

Compensation & Benefits

• Annual pay range: $55000 - $75000 annually (depending on experience)
• 401(k) with employer contribution
• 401(k) profit sharing
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid sick time
• Paid vacation time
• Steady year-round work
• Opportunities for advancement and ongoing training

Schedule

• Monday Friday
• Typical office hours between 7:00 AM 5:00 PM