Project Coordinator

Position Summary

The Project Coordinator provides project coordination and administrative support to the Evolve Steel project delivery team. This role helps keep projects organized and moving by supporting Project Managers with scheduling communication tracking and reporting and by making sure information gets to the right people at the right time.

The ideal candidate is highly organized detail-oriented and comfortable managing multiple priorities in a fast-paced steel fabrication and construction environment. This position serves as a central point of coordination between project managers detailing fabrication procurement and customers.

Essential Duties & Responsibilities

Project Coordination

• Assist Project Managers with project setup kickoff and ongoing project administration.
  

• Coordinate internal and external project communications.
  

• Schedule project meetings and prepare agendas meeting notes and action-item follow-up.
  

• Track project milestones deadlines deliverables and open action items.
  

• Assist with project reporting KPI tracking and status updates.
  

• Support submittal RFI and change order workflows to help ensure timely responses.
  

• Coordinate information flow between project management detailing fabrication and procurement teams.
  

• Prepare and maintain project-specific spreadsheets logs and reports.
  

Project Support

• Assist with onboarding new projects and maintaining project databases.
  

• Support procurement and vendor coordination including purchase order and material tracking.
  

• Follow up on drawing approval and release status to keep projects on schedule.
  

• Assist with invoice support billing documentation and project records.
  

• Help maintain project files and keep project information current and accessible.
  

Administrative Support

• Provide administrative support to the Evolve Steel project team.
  

• Coordinate travel arrangements training schedules and team events as needed.
  

• Prepare presentation materials reports and client-facing documents.
  

• Maintain department templates forms and standard operating procedures.
  

Required

• High school diploma or equivalent.
  

• Two or more years of experience in project coordination construction administration or a related field.
  

• Strong organizational and time-management skills.
  

• Excellent written and verbal communication skills.
  

• Proficiency with Microsoft Excel Word Outlook Teams and SharePoint.
  

• Ability to manage multiple projects priorities and deadlines simultaneously.
  

• Strong attention to detail and commitment to accuracy.
  

Preferred

• Associate degree in Business Construction Management Project Management or a related field.
  

• Experience in steel fabrication construction engineering manufacturing or an industrial environment.
  

• Experience with project management software or project tracking tools.
  

• Knowledge of construction project workflows including submittals RFIs and change orders.
  

• Familiarity with ERP CRM or project tracking software