Project Coordinator

POSITION SUMMARY:

Within the Hematology and Oncology Department at Boston Medical Center the Patient Coordinator/Data Manager works closely with a multi-disciplinary team to provide complex administrative support coordination of treatment and data organization for the Stem Cell Transplant Cellular Therapy and Gene Therapy Programs.

Position: Project Coordinator

Department: Stem Cell Transplant

Schedule: Full Time

ESSENTIAL DUTIES & RESPONSIBLITIES:

Patient Coordination:

• Maintains full ownership of the programs patient list and master calendar.

• Facilitates weekly program meetings.

• Coordinates pre-treatment requirements (i.e. scheduling pre-testing obtaining prior authorization securing house and transportation and completing FMLA paperwork) with the patient caregiver(s) and clinical team.

• Schedules the patients full treatment which includes communicating with internal and external parties and preparing individual treatment calendars. Works closely with contracted manufacturers to schedule product pick-up and drop-off.

• Completes pre- and post-treatment reports (i.e. eligibility checklists program admission summaries program discharge summaries).

• Maintains organization of patient-specific shadow charts.

• Serves as a liaison between the patient and the clinical team.

Data Management:

• Facilitates monthly data review meetings.

• Serves as a Data Manager for the Center for International Blood and Marrow Transplant Research (CIBMTR).

  • Conducts informed consent and enrolls patients into the registry.

  • Submits pre- and post-treatment study related data.

  • Creates individualized disease trackers for all patients and maintains organization of patient-specific charts.

  • Formulates and submits annual CIBMTR reports alongside the Primary Data Manager.

  • Monitors progress of the CPI (Continuous Process Improvement) and is responsible for adequate data submission to remain in good standing.

  • Maintains competency with the CIBMTR manual including periodic updates.

  • Takes part in routine on-site audits with CIBMTR. Monitors progress on applicable corrective action plans.

  • Maintains full ownership of the programs database and cumulative lists.

  • Formulates data reports to use for research by clinical team.

• Assists the Senior Program Manager with revising standard operating procedures developing program progress reports and monitoring the program to ensure compliance with the Foundation for the Accreditation of Cellular Therapy (FACT).

• Assists the Clinical Quality Manager with monitoring performance measures significant outcome parameters and operation requirements.

Required Meetings:

• Stem Cell Transplant Cellular Therapy and Gene Therapy Program Meeting Weekly

• Amyloidosis Center Clinical Meeting Weekly

• Data Review Meeting Monthly

• Morbidity and Mortality Quality Improvement Meeting Monthly

JOB REQUIREMENTS

EDUCATION:

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However our approach to determining base pay is comprehensive and a broad range of factors is considered when making an offer. This includes education experience skills and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs internal equity and addition BMCHS offers generous total compensation that includes but is not limited to benefits (medical dental vision pharmacy) discretionary annual bonuses and merit increases Flexible Spending Accounts 403(b) savings matches paid time off career advancement opportunities and resources to support employee and family well-being.

NOTE: This range is based on Boston-area data and is subject to modification based on geographic location.

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