Project Coordination Manager

Project Coordination Manager

Operations Division

Reports To: VP of Operations

Location: Tempe AZ - travel across Greater Phoenix

Compensation: $80000 - $90000 annually

POSITION SUMMARY

The Project Coordination Manager owns the project coordination function across all of Tempe Mechanicals operating divisions - HVAC Plumbing and Special Projects. This is a player-coach leadership role responsible for setting the standard for how every project is set up bought out billed and closed out and for assigning leveling and developing the Project Coordinator team. The role enforces the controls that protect margin and schedule and makes coordination consistent compliant and auditable as the company grows.

DUTIES & RESPONSIBILITIES

Team Leadership & Development

• Lead assign and develop the Project Coordinator team; run the weekly coordination huddle coordinator scorecard and one-on-ones.
• Onboard and ramp new coordinators to independent competency against a defined milestone plan; coach to the standard and manage performance directly.
• Balance workload across the coordinator pool and plan coverage and backfill for demand spikes PTO and turnover.

Standards & Process Enforcement

• Own that every coordinator executes company SOPs to a single standard for project setup procurement billing support and closeout.
• Run a recurring project-file and setup audit cycle; verify execution log findings and route gaps to the responsible Division Director.
• Maintain document-control standards including folder structure and file-naming discipline across all active jobs.

Project Controls & Financial Support

• Guarantee the non-negotiable control gates hold on every job - no subcontractor mobilizes without a purchase order and valid compliance documents on file.
• Ensure the Schedule of Values is maintained current and billing packages are prepared and PM-ready on schedule (PM retains billing approval).
• Keep the change-order log current and approved COs entered promptly; ensure closeout packages are assembled and delivered within target.

Assignment & Capacity

• Confirm coordinator level at project kickoff based on contract value and complexity and initiate level review when scope crosses a threshold.
• Keep assignments current in the tracking system and give leadership capacity visibility and staffing recommendations ahead of demand.

Systems Documentation & Cross-Functional Coordination

• Own the quality and timeliness of coordinator data feeds that Finance PMs and HR/Payroll depend on - commitment PO and change-order data and complete project turnover data.
• Keep project-management and financial systems (BidTracer Foundation and related platforms) clean accurate and current across the portfolio.
• Interface with Estimating on change-order turnaround and escalate chronic bottlenecks with a recommendation not just a problem.

QUALIFICATIONS

• Progressive project coordination experience in commercial mechanical plumbing or general construction.
• Working command of construction project controls - submittals RFIs buyout and POs Schedule of Values change orders AIA billing support and closeout.
• Proficiency with construction project-management and financial software (BidTracer Foundation or comparable platforms).
• Proven ability to lead people and hold a standard across multiple teams without micromanaging.
• Strong organization documentation discipline and follow-through under deadline pressure.
• Valid Arizona drivers license and clean driving record - required.
• Preferred: Prior supervisory or team-lead experience over coordinators or project administrative staff.
• Preferred: Experience in Arizona commercial construction and public / JOC work.
• Preferred: Familiarity with GC billing and compliance expectations - AIA billing insurance/PO compliance and closeout packages.
• Preferred: Exposure to workforce-forecasting or material-procurement platforms (e.g. Rivet Field Materials).

BENEFITS

• Medical Dental Vision and Life Insurance
• Profit Sharing Retirement Plan
• 6 Paid Holidays
• Paid Time Off
• Sick Time
• Company events and more

OUR PROMISE

Tempe Mechanical is an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.

Required Experience:

Manager