Project Assistant

Location: Houston TX

Onsite Flexibility: Onsite

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $25.00$28.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The Project Assistant supports Project Managers and project teams by providing administrative documentation financial-tracking and coordination support for engineering and infrastructure projects. This position helps maintain accurate project records monitor progress coordinate communications and support the preparation of project-related documentation.

• Provide general administrative and clerical support for company projects.
• Organize and maintain project files filing systems correspondence and project communications.
• Perform project-related data entry and maintain accurate project information.
• Track project status and assist with preparing monthly progress reports and other status updates.
• Maintain tracking systems project calendars team rosters contact lists and project execution plans.
• Update record copies engineering documentation construction reports redlines and project changes.
• Research and compile information needed to respond to project-related questions.
• Record prepare and distribute minutes from Project Manager and project-team meetings.
• Review invoices and supporting documentation for accuracy and completeness.
• Assist with compiling cost documentation estimates accounting records invoices and reimbursement or billing packages.
• Prepare memos correspondence reports presentations and other documents as requested.
• Coordinate travel arrangements and other internal services required for project needs.
• Prepare and distribute project correspondence electronic communications mailings and labels.
• Reserve conference rooms and coordinate client vendor supplier and agency presentations meetings and interviews including setup and cleanup.
• Schedule and support client interviews presentations and other project meetings.
• Coordinate with project personnel accounting teams clients vendors utilities agencies and other stakeholders to obtain required documentation.
• Assist with the organization of agreements permits cost records compliance documentation and other project deliverables.
• Perform other duties as assigned.
• Comply with all company policies and standards.

• Proficiency in Microsoft Word Excel and PowerPoint.
• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments deadlines and document requirements.
• Effective written and verbal communication skills.
• Ability to communicate and coordinate professionally with multiple internal and external parties.

• Previous office clerical project coordination or project-assistant experience.
• Experience supporting engineering construction public infrastructure or utility projects.
• Experience reviewing invoices or compiling cost estimates billing records reimbursement packages or other financial documentation.
• Familiarity with utility agreements supplemental agreements project closeout documentation or agency reimbursement processes.
• Experience coordinating documentation with utility companies government agencies accounting personnel contractors or other project stakeholders.
• Familiarity with construction documents easements permits accounting ledgers invoices construction reports or redlines.
• Exposure to CAD software or the ability to assist with basic project or scoping maps.
• Strong Microsoft Excel skills particularly when organizing tracking and reviewing project or cost information.

• High school diploma or GED required.

• Minimum of 5 years of relevant experience.

• Medical Vision and Dental Insurance Plans
• 401k Retirement Fund

This client is a 100% employee-owned infrastructure engineering firm that has been designing and building essential city infrastructure since 1898 with a presence spanning 75 offices across the U.S. and internationally and more than 14500 employee-owners generating over $7.4 billion in annual revenue. The firm serves critical sectors including energy aviation water telecommunications transportation and healthcare employing civil and structural engineers architects environmental scientists construction managers and program management professionals on complex consequential projects. Every full-time employee participates in an Employee Stock Ownership Plan (ESOP) a structure recognized by a 4.2-star Glassdoor rating and multiple Best Places to Work designations reflecting a culture of accountability collaboration and shared investment in outcomes.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking financial services technology life sciences biotech utilities and retail sectors throughout the U.S. and Canada.

Job Number: 26-12521