Project Administrator (Project Management and Engineering)

Every day we get opportunities to make a positive impact on our colleagues partners customers and society. Together were pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas including energy food water and shipping.

As we push forward the innovative open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So as we shape a more resourceful less wasteful world we build our careers too.

About the job

We are seeking a Project Administrator to support our Project Management & Engineering organization by coordinating project execution activities from project handover through this role you will partner closely with Project Managers Sales Accounting Engineering Operations and other stakeholders to ensure projects are accurately established financially maintained and effectively managed throughout their lifecycle.

This position serves as a key operational and administrative partner to Project Managers helping maintain project financial accuracy support invoicing activities coordinate claims and purchasing activities monitor data quality and drive continuous improvement initiatives across project execution processes.

Success in this role requires strong organizational skills attention to detail effective communication and the ability to build relationships across multiple business functions. You will work in a fast-paced environment supporting multiple projects simultaneously while contributing to operational excellence and customer satisfaction.

This is an excellent opportunity for professionals interested in project administration project coordination operations manufacturing supply chain or developing toward a future career in project management.

This is an on-site hybrid role in Houston TX or Richmond VA.

As a part of the team you will:

• Review validate register and maintain project rental and component orders.

• Ensure project documentation and required information are complete and accurate prior to project handover.

• Support project teams throughout the project lifecycle from project setup through completion.

• Coordinate activities across Project Management Sales Accounting Engineering Purchasing and Operations teams.

• Maintain project financial data and support accurate project reporting.

• Process and monitor invoicing milestones forecast updates and backlog maintenance activities.

• Assist with project cost tracking budget monitoring credit/debit processing and financial issue resolution.

• Partner with Sales teams regarding commission-related activities tied to project invoicing milestones.

• Monitor and maintain data integrity across ERP and financial systems.

• Ensure project information is accurate current and aligned across business platforms.

• Support reporting and analysis activities using business systems and Microsoft Office tools.

• Coordinate claims administration activities including documentation investigation required purchases and cost reporting.

• Assist with invoice approvals utilization reporting time entry support and other business unit administrative activities.

• Research and resolve operational issues while collaborating with stakeholders to determine corrective actions.

• Identify opportunities to improve project administration processes and workflows.

• Support operational excellence initiatives that improve efficiency quality and customer experience.

• Contribute ideas and solutions that simplify processes and strengthen project execution practices.

At Alfa Laval we pride ourselves on creating an inclusive and dynamic workplace that values diverse perspectives and experiences. While we typically welcome applicants from all locations currently we are prioritizing candidates who reside in the US or have an established presence in the sponsorship is not available for this role.

What you know:

You have a Bachelors degree in Engineering Finance Supply Chain Management Operations Management Business Administration preferred or a related field and:

• Minimum of 3 years of experience in supporting various aspects of project management and project engineering within a manufacturing setting preferred.

• Experience coordinating cross-functional teams including Sales Project Management Purchasing Engineering/Design and Accounting.

• Strong problem-solving skills with the ability to identify and resolve operational challenges proactively.

• Experience investigating customer issues and supporting corrective action processes preferred.

• Proficiency in ERP/MRP systems and Microsoft Office applications particularly Excel.

• Excellent organizational communication and stakeholder management skills.

• Ability to work independently while collaborating effectively across multiple functions.

• Continuous improvement mindset with experience supporting Lean Six Sigma or operational excellence initiatives preferred.

• Strong understanding of financial reporting and contract management.

We care about diversity inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidates fit to a role. To help us achieve this we apply Pymetrics assessments and upon application you will be invited to play the assessment games.

Whats in it for you

Alfa Laval offers a competitive salary and full benefits package including medical/dental/vision/life 401(k) plan and more. At Alfa Laval we carefully consider a wide range of compensation factors to determine your total compensation package. We rely on market indicators to determine compensation and consider your specific job family background skills and experience to get it right. These considerations can cause your compensation to vary and will also be dependent on your location. The hourly rate for this non-exempt role is typically $26.50 - $28.75.

Alfa Laval is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications merit or business need without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status.

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