Project Administrative Assistant

Harvest Preparatory Academy is seeking an organized detail-oriented and proactive Project / Administrative Assistant to support leadership and various departments with administrative tasks special projects project tracking and follow-up.

This position is ideal for someone who enjoys staying organized keeping projects moving and working with different teams throughout an organization. The individual will help coordinate projects maintain documentation track tasks and deadlines follow up on outstanding items and provide general administrative support.

This position will involve assisting with the review and organization of departmental job descriptions policies and procedures. This will include working with department leaders organizing and reviewing documentation tracking needed updates and following up on outstanding items.

Key Responsibilities

• Provide administrative and project support to leadership and departments.
• Coordinate and assist with special projects and organizational initiatives.
• Track tasks deadlines action items and project progress.
• Follow up with team members regarding outstanding tasks and deliverables.
• Assist with reviewing organizing and maintaining organizational documents and records.
• Prepare correspondence spreadsheets meeting notes reports and other administrative materials.
• Learn and utilize for project and task management.
• Maintain organized electronic files and project documentation.
• Assist with scheduling meetings and general clerical responsibilities.
• Provide support for additional administrative tasks and projects as needed.

Qualifications

• Strong administrative clerical and organizational skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities.
• Comfortable working with and following up with staff and department leaders.
• Ability to work independently take initiative and meet deadlines.
• Proficiency with Microsoft Office applications.
• Comfortable learning and working with technology and project management systems such as .
• Previous administrative or project coordination experience preferred.

Position Details

This is initially a full-time temporary position with the potential to transition into a permanent role for the right are looking for someone dependable organized professional and proactive someone who can bring structure to projects and ensure important tasks keep moving forward.

Required Experience:

Manager