Programming Assistant Shubert Theatre, New Haven, CT

The Company

The historic Shubert Theatre is a not-for profit arts education and community institution serving the people of Connecticut and particularly the City of New Haven. As a public resource Shubert presents a wide array of programs to a diverse community. The theater itself is the crown jewel of downtown New Haven. Opened in 1914 before talkies television or rock concerts Shubert Theatre was built for the live theater experience: intimate personal and immediate. While it now has a large lobby and comfortable new seats it is a real Broadway house where the magic of theater music and dance come alive. The Shubert New Haven is owned and operated by CAPA a Connecticut Not-For-Profit Organization.

The Opportunity

This role is perfect for someone who wants to explore the performing arts is highly organized curious and eager to learn a role that offers a unique opportunity to support CAPAs Programming Team and gain exposure to the business planning and operational aspects of presenting exceptional live entertainment experiences. Successful candidates should be excited by these questions:

• Are you passionate about live entertainment and eager to gain hands-on experience in the programming and booking side of the performing arts industry
• Do you thrive in an organized detail-oriented environment where your work helps bring world-class performances and events to the community
• Are you a self-starter who enjoys research tracking details managing information and supporting the many moving parts that contribute to a successful event season
• Do you enjoy working with data contracts calendars and administrative processes while learning how shows progress from initial discussions to the stage
• Are you looking for an opportunity to build relationships with agents artists and industry professionals while developing valuable arts administration and venue operations experience

Primary Function

The Programming Assistant a member of CAPAs Programming Team reporting to the General Manager works on regular programming responsibilities. The Programming Assistant will work up to two days a week for a total of 8-10 hours per week. Additional hours may be available on a per-show basis.

Duties Responsibilities and Key Performance Objectives

• Assist with regular programming responsibilities including:
• Assist with Calendar upkeep/maintenance
• Show File updating within Prism
• Update programming tracking documents with box office data
• Update deal status and contract status notes as deals progress
• Assist in programming research including:
• Comparable venue research
• Prospective show research
• Competitive venue tracking
• Assist in office administrative tasks including:
• Filing
• Agent communication
• Programming notetaking
• Assist in event set up execution or tear down as requested.
• This job description is not designed to cover or contain an exhaustive listing of duties responsibilities and key performance objectives that are expected of the employee. These items may change or new job-related items may be assigned from time to time.

Knowledge Skills and Abilities

• Excellent verbal and written communication skills.
• Ability to read analyze and interpret contracts and event riders.
• Proficient in Microsoft Office (Excel Outlook PowerPoint Word etc.) with the ability to learn other technology systems that support CAPAs operations including building systems (security HVAC etc.).
• Understanding budgeting and the ability to read and analyze basic budgets.
• Self-Starter.
• Ability to walk stand and sit for extended periods.
• Ability to climb stairs and ladders bend and kneel and lift up to 50 pounds.

Credentials and Experience

• Preferred bachelors degree in Theatre Arts Administration Stage/Production Management or a related field or currently enrolled in a program and/or equivalent work experience.
• 1-3 Years in Theatre Arts or similar fields.
• Base pay for this role is $17/hour.

Special Requirements

• Successful background check.
• The majority of CAPAs public events take place at night and weekends. This position requires occasional presence on-site during nights and weekends.