Program Support Specialist Confidential

About the Role

The primary purpose of the Program Support Specialist Confidential is to coordinate and provide administrative support for the day-to-day activities of the Medical Staff Affairs and Education Office as it relates to the residents fellows students interns and shadowing practitioners that rotate through or observe at University Hospital. This position serves as the liaison between University Hospital and the Rutgers NJMS Graduate Medical Education Office the NJMS Office of Student Affairs the Careers in Medicine Program the Chief of Service offices the training program Directors and house staff and faculty. Under the direction of the Director this position collects monitors tracks prepares verifies and maintains files for residents students externs interns and shadowing practitioners including administering guest account HealthStream clearance ID badge and offboarding processes for incoming and outgoing rotators and application review and clearance for shadowing practitioners through to Chief Medical Officer approval.

What Youll Do

• Provide administrative and operational support for the daily functions of the Medical Staff Affairs and Education Office.
• Coordinate activities related to residents fellows medical students interns externs and shadowing practitioners rotating through or observing at University Hospital.
• Serve as the primary liaison between University Hospital and key partners including:
  • Rutgers NJMS Graduate Medical Education Office
  • NJMS Office of Student Affairs
  • Careers in Medicine Program
  • Chief of Service offices
  • Training Program Directors
  • House staff and faculty
• Collect track monitor verify and maintain records and documentation for residents students interns externs and shadowing practitioners.
• Manage onboarding and offboarding processes for incoming and outgoing rotators including:
  • Guest account setup and deactivation
  • HealthStream assignments and tracking
  • Clearance processing
  • ID badge coordination
• Review applications and coordinate clearance requirements for shadowing practitioners.
• Facilitate the approval process for shadowing practitioners through final review and authorization by the Chief Medical Officer.
• Ensure compliance with institutional requirements and maintain accurate confidential records under the direction of the Director.

What Youll Bring

• Bachelors degree in Business Administration or a related field required plus two (2) years of progressively responsible administrative experience.
• House Staff or Medical Staff Office experience preferred.
• Proficiency in Microsoft Access Excel Word and Outlook preferred.
• Excellent interpersonal and communication skills required.
• Demonstrated ability to plan organize and manage projects effectively.
• Previous related experience is a plus.
• Additional related experience may be substituted for the degree on a year-for-year basis.

What We Offer

• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development

Compensation

In compliance with New Jerseys Pay Transparency Act the salary range for this position is YS/22S:$63239 - $81487- $94738 per year per year. University Hospital considers multiple factors when determining compensation including (but not limited to) the scope and responsibilities of the position the candidates relevant work experience education and training key skills internal equity market data and organizational needs. The expected salary range for this position is in accordance with the New Jersey Pay Transparency Law; final compensation will be commensurate with experience and qualifications.

About Us

University Hospital is one of the nations leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients regardless of their financial situation.

Apply Today

We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community wed love to meet you.