Program Specialist

The incumbent serves as the Fellowship Officer for The Center for Advanced Study in the Visual Arts (The Center). The Center is a research institute that fosters study of the production use and cultural meaning of art artifacts architecture urbanism photography and film worldwide from prehistoric times to the present. This position reports to the Associate Dean for Fellowships and Fellows Programs.

The incumbent is responsible for coordinating the fellowship program working closely with senior scholars academics graduate students visiting faculty and museum professionals throughout the application process. The incumbent performs liaison work with university graduate departments and preparation of fellowship award contracts visa requests and license agreements.

Duties for this position include:

• Works with the Dean and Associate Dean to develop fellowship descriptions guidelines procedures application forms newsletters advertisements and website information.
• Manages the online fellowship application portal with external contractor overseeing development and maintenance of online fellowship applications and review process.
• Acts as liaison to the National Gallerys Office of the Secretary and General Counsel to ensure contracts license agreements and visas are procured for all international fellows and guest scholars according to current federal guidelines.
• Prepares all fellowship nomination material for the National Gallerys Board of Trustees. Serves as liaison between the Dean Associate Dean and selection committees of the Centers Board of Advisors preparing logistical arrangements for application material and travel for interviews and meetings.
• Ensures that award payment schedules current tax withholding requirements and allowances are reflected accurately under terms of contracts so that current stipend levels are awarded from each source of funding.

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males born after 12/31/59 must be registered for Selective Service.
• Pass Pre-employment Background Investigation.
• Suitable for Federal employment determined by a background investigation.
• May be required to successfully complete a probationary period.

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements see Qualification Standards Handbook forGeneral Schedule Positionsviewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

This position is being advertised under Merit Promotion procedures under this announcement; NGAMP.

Specialized Experience Statement: Candidates must possess at least one year of specialized experience equivalent in responsibility to the GS-09 level in the Federal service or private sector experience working in museums cultural institutions research centers fellowship programs and graduate level art history and architecture programs at universities; experience working with invitational travel and accounting procedures in on-line travel booking systems and financial management systems such as Concur and Oracle; and experience working with Microsoft Office Suite (Outlook Word Excel) as well as marketing programs and web content management systems.

OR

a Ph.D. or equivalent doctoral degree

OR

3 full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree

OR

LL.M. if related

OR

A Combination of Education and Experience (NOTE: please see OPM Group Standard for Administrative and Management positions combining education and experience section.)

OPM Qualifications Standard:

Individual Occupational Requirements: Miscellaneous Administration and Program Series 0301

Associated Group Standard: Group Coverage Qualification Standard for Administrative and Management Positions

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Required Experience:

IC