Program Specialist (Proj Act)

The incumbent serves as a Project Activation Specialist for the Ralph H. Johnson VA Medical Center. As such the incumbents main responsibility is to develop systems and procedures that will assist in the coordination of activities associated with all phases of (construction) projects including but not limited to initial planning design on-going construction and post-construction activation action at all sites of care including the main medical center all Community Based Outpatient Clinics (CBOCs) leased space installations and any other site of care or of interest.

The incumbent works under the direction of the Chief of Space Administration but also with other Senior Management staff including Service Chiefs. The incumbent will work in close coordination and interaction with all sections of the Engineering Service and Information Technology (IT) for all types and scopes of projects (Majors Minors NRMs and station-level projects) to include the coordination of the space management program of the medical center.

The incumbent also performs other duties as assigned by the Chief of Space Administration Director and other Senior Management officials.

Comprehensive and thorough knowledge of Title 38 Hybrid 38 and Title 5 Pay Systems VA Directives CFR (Code of Federal Regulations) and VA qualification guidelines and special pay. Expert knowledge of VHA policies and regulations as they relate to providing care to Veterans
and beneficiaries. Must have extensive knowledge of VHA policies that relate to resource allocation and budgetary issues.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Preferred Experience: Project Management Certificate

Work Schedule: Monday -Friday 07:00 am- 3:30 pm
Compressed/Flexible: Not Authorized
Telework: Ad-Hoc may be authorized
Virtual: This is not a virtual position.
Position Description/PD#: Program Specialist (Proj Act)/PD00048A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 11/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include but are not limited to:

• Developing procedures oversees and with the assistance of Engineering Service staff helps coordinate all phases of projects involving (mainly) construction including pre-planning submission of any application materials (including mitigation requirements) all levels of analysis design (A/E work) actual construction and all post-construction activation activities.
• Projects involve both clinical and administrative services. Develops policies and procedures to help oversee and coordinate the space management program at the main medical center all CBOCs leased space VA-DoD locations and any other location of interest.
• Prepares reviews and/or monitors required training with respect to project activation issues and/or special projects.
• Identifies and determines training priorities conducts surveys analyzes information obtained submits recommendations to supervisor and provides necessary training.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at Experience: Project Management Certificate

Required Experience:

IC