Program Specialist 5 | Payments and Receipts

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans designs builds and operates an integrated transportation system that safely and efficiently moves people and goods throughout the addition to maintaining over 20000 lane miles of state highway and 4100 bridges WSDOT leads an award-winning Active Transportation Plan manages the worlds longest floating bridge and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a skilled Program Specialist 5 to support the Accounting and Financial Services (AFS) division in Lacey this critical role you will serve as the departments subject matter expert ensuring compliance with federal and state regulations agency policies and internal control requirements while managing program performance risk system administration training and stakeholder engagement. Supporting all WSDOT regions and divisions this position helps facilitate efficient procurement and payment processes strengthens financial stewardship and accountability and oversees a high-volume program processing more than 112000 transactions annually totaling approximately $70 million. Through strategic program management continuous improvement and collaboration with financial institutions regulatory agencies and internal partners this position directly supports WSDOTs mission by delivering high-quality financial services that enable safe reliable and cost-effective transportation.

What to Expect

Among the varied range of responsibilities held within this role the Program Specialist 5 will:

• Administer and monitor statewide PCard operations including card accounts and PCMS users to ensure appropriate access strong internal controls and effective program governance.
• Provide program leadership by directing prioritizing and coordinating PCard activities in alignment with agency objectives and applicable regulatory requirements.
• Analyze program performance compliance risks and trends; develop and implement procedural and system improvements to strengthen efficiency controls and compliance.
• Develop revise and administer PCard policies and procedures in coordination with OFM and DES to ensure statewide compliance monitoring and decision-making.
• Provide technical guidance training and consultation to internal and external stakeholders anticipating issues and recommending proactive solutions.
• Provide training consultation and outreach to WSDOT PCard users on purchasing requirements financial rules and PCMS procedures.
• Develop update and coordinate PCard training materials and guidance to ensure consistent statewide application of program policies.
• Facilitate and participate in outreach and training events across WSDOT regions.
• Maintain accurate PCMS records for authorized users cards and system access in compliance with internal control requirements.
• Supervise train and support the Purchasing Card Coordinator position to ensure effective workload management staff development and continuity of PCard operations.

Qualifications

To be considered for this opportunity the following competencies are required:

• Generally Accepted Accounting Principles:Knowledge of federal and state financial regulations policies and audit requirements.
• Financial Analysis Compliance & Systems Oversight:Ability to analyze financial and program data identify discrepancies evaluate processes and recommend improvements while ensuring compliance with applicable laws regulations and agency policies. Proficient in using financial systems and enterprise databases to accurately manage retrieve and analyze data to support program operations and decision-making.
• Policy Development & Interpretation:Ability to develop interpret and administer program policies and procedures in coordination with statewide governing authorities.
• Internal Controls Audit Compliance & Risk Management:Knowledge of internal controls audit requirements and risk mitigation practices in financial or procurement programs.
• Problem-Solving & Independent Judgement:Ability to apply sound judgement and independent decision-making within delegated authority to resolve complex program issues in alignment with agency objectives and requirements.
• Attention to Detail & Program Integrity:Skills to ensure accuracy compliance and integrity of financial and program activities and communicate complex information clearly to diverse audiences.
• Customer Service & Communication: Skills to communicate clearly and professionally with internal and external stakeholders. Skills to provide accurate guidance and respond effectively to inquiries regarding program rules processes and systems.
• Teamwork & Collaboration:Skills to work collaboratively with colleagues and stakeholders to achieve program objectives and contributes to a respectful effective and cooperative work environment.
• Time Management & Prioritization:Skills to manage competing priorities in a statewide program environment while maintaining accuracy and meeting deadlines.
• Technical Proficiency:Ability to operate office technology and software applications (Excel Outlook Teams) for analysis reporting and communication.
• Supervisory Experience:Demonstrated experience supervising staff including assigning work evaluating performance and ensuring accountability for deliverables.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service Oriented:Demonstrates initiative and responsiveness to meet the needs of our internal and external stakeholders.

It is preferred that qualified candidates also demonstrate/have:

• Public Sector Program Expertise: Experience in a public sector financial procurement or administrative program with policy compliance and fiscal accountability responsibilities.
• Procurement Card or Financial Program Expertise: Experience administering or supporting a procurement card or similar financial control program.
• Training & Outreach: Experience developing and delivering training and outreach programs for users of financial or administrative systems.
• Stakeholder Engagement: Experience working with external partners such as financial institutions vendors or statewide/national workgroups.
• Process Improvement Implementation: Experience analyzing workflows and implementing process or system improvements to enhance efficiency and compliance.
• Enterprise Systems Administration: Experience supporting or administering enterprise systems financial systems including user access data integrity and coordination with IT or system vendors.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• In addition to the salary range listed a general wage increase of 2% will be applied for all state employees on July 1 2026.
• This position requires travel to department locations statewide and stays for up to four consecutive days at a time.
• This position may be eligible for partial telework after training period. Will require a minimum of one day per week in Lacey HQ office with required adjustments for deadlines and workload peaks.
• Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
• In addition to base salary employees may be entitled to other forms of compensation depending on the type duties or location of the position. For union-represented positions more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit

Why WSDOT

• Work-Life Balance We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle. As such there are a number of flexible schedule options available including telework options for eligible positions.
• Paid Leave In addition to 12 paid holidays full-time employees earn up to 25 paid vacation days per year!
• Tuition Assistance Permanent employees have several options for assistance with education expenses including tuition reimbursement programs government discounts at participating colleges throughout the state and eligibility for federal student loan forgiveness.
• PlanFor Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore it is very important that the Work Experience portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance technical skills and job-related competencies. NOTE: This information may be entered in the References section of the online application; does not require an additional attachment.

Please click the APPLY button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons regardless of race ethnicity age veteran status sexual orientation and/ or gender identity are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us

For inquiries about this posting you may contact the assigned Recruiter at . Please be sure to reference 26DOT-HQ-04631e in the subject line.