Program Operations Specialist

The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity fora Program Operations Specialistto join their team.

About this Opportunity

Reporting toAthena Wong theProgram Operations Specialistis responsibleforproviding centralized leadership and coordination for the Boise Psychiatry Residency Program ensuring efficient operations regulatory compliance and highquality training across multiple institutions and sites. It serves as a key liaison between UW affiliated training programs and external stakeholders enabling program leadership to focus on education and trainee development. By managing operations accreditation and resources the role directly supports the programs ability to train psychiatrists and strengthen the regional mental health workforce.

The position worksite will be located at the Boise Idaho VA Medical Center.

Key Responsibilities

• Oversee DaytoDay Residency Program Operations: Coordinate schedules trainee appointments onboarding/offboarding records management and communications to ensure smooth program function across UW VA and affiliated sites (30%).

• Manage Accreditation and Regulatory Compliance: Maintain ACGME documentation prepare for site visits and reviews track citations and ensure adherence to UW state and federal training requirements (15%).

• Administer Evaluation Systems and Clinical Competency Committee Processes: Coordinate milestone evaluations compile trainee performance data and support assessment workflows for residents and fellows (10%).

• Lead Recruitment and Selection Activities: Manage ERAS/NRMP processes coordinate interviews oversee application review logistics and ensure compliance with recruitment policies (10%).

• Coordinate Curriculum and Educational Programming: Support didactic schedules learning platforms exams and program events to ensure delivery of required curriculum and educational activities (10%).

• Serve as Liaison and Provide Stakeholder Coordination: Act as the primary administrative point of contact among program leadership trainees UW GME VA and affiliated training sites (8%).

• Manage Program Budget and Financial Operations: Develop and track budgets oversee expenditures manage payroll and funding allocations and ensure compliance with financial policies (7%).

• Provide Operational Analysis and Program Improvement Support: Analyze program data support leadership decisionmaking and implement process improvements and quality initiatives (5%).

• Supervise Administrative Processes and Personnel: Oversee administrative workflows provide guidance to staff and support hiring and personnel-related activities (5%).

Required Qualifications

To be considered for thisopportunityyour application mustdemonstrateyou meet both the minimum qualifications andadditionalqualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

Minimum Qualifications

• Bachelors Degree in Business Administration Education a health-related discipline or a related field AND a minimum of 3 years of relevant experience in graduate medical education or a higher education environment.

• Applicants who do not meet these qualifications WILL NOT beforwardedto the Hiring Manager.

Additional Qualifications

• Demonstrated success in management of complex programs activities or units.

• Must have an interest in medical education and the desire to work in a health care setting.

• Must be comfortable working independently and in a collaborative team environment consisting of diverse populations of staff faculty residents/fellows and other administrative personnel.

• Facility with email internet and web access.

• Professional communication style and presentation.

• Proficient knowledge of Microsoft Products (Word Excel PowerPoint Outlook) and Access and/or other database programs; knowledge of Office 365 suite including PowerApps and Power Automate preferred.

• Excellent communication skills and ability to work with diverse communities.

• Time management multi-tasking detail-oriented and organizational skills.

• Positive attitude to thrive and succeed in a fast-paced environment.

Preferred Qualifications

• Experience working with the public or representing an organization to other organizations.

• Experience with web editing tools such as Wordpress.

• Previous experience working in GME and at the University of Washington.

• Familiarity with ACGME VA Office of Academic Affiliations (OAA) AAMC and other accrediting and regulatory bodies that affect resident and fellow education and training.

• Exhibit problem-solving and decision-making skills and willingness to be proactive and take initiative.

About the Team

TheDepartment of Psychiatry and Behavioral Scienceswithin the UW School of Medicine is the third largest clinical department within the School of Medicine with 330 full-time faculty members 460 courtesy faculty members and over 350 staff. Department faculty provide clinical services in 5 hospitals 14 primary care locations and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington Wyoming Alaska Montana Idaho) the Departments highly competitive residency training program islargely responsiblefor developing the mental health workforce in the Pacific Northwest. The Departments robust research portfolio totals $65 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Departments research mission involves over 100faculty. The Department is recognized as an international leader in developing testing and implementing Collaborative Care an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions Autism High Risk Youth Neurosciences and Trauma and the Department is developing innovativenew programsin Technology and Mental Health Global Mental Health Maternal and Child Mental Health and Targeted Intervention Development. Psychiatry is the third largest department in the School of Medicine and the largest non-divisioneddepartment. The overall annual operations funding from all sources is over $150 million.

Placement in the range will depend on a candidates job-related skills experience andexpertise as evaluated during the interview process.