Program Officer, Event Administration

Title: Program Officer Event Administration

Location: Remote - Worldwide (with significant overlap with US business hours)

Reports to: Manager Global Events Strategy

We will begin reviewing resumes on 28 September and encourage interested applicants to submit their materials by then for full consideration.

The Opportunity.

With the rapid evolution of global carbon markets and growing opportunities for stakeholder engagement Verra is seeking a passionate and proactive Program Officer Event Administration to join its dynamic Events team. This role is essential in supporting the Events team with high-quality event administration at public-facing engagements event communications at Verra and providing executive support for event engagement while also contributing to broader organizational initiatives.

The Role.

As the Program Officer Event Administration you will be responsible for:

Operational and Administrative Excellence

• Manage daily event administration including monitoring event-related emails and maintaining records and the event tracker. Process invoices and payments and support staff receiving funding for event participation.

• Manage contracts speaker agreements nomination letters and other documents throughout the finalization process and legal clearance.

• Collate quarterly statistics for Event progress reports.

• Support event logistics for major event and large delegations including participant registrations accommodations transport and meeting venues.

Event Communications Management

Proactively lead communications around Verras engagement at external events including but not limited to:

• Handle content for social media posts event website entries and news announcements for events.

• Manage inventory and print requirements for communication materials for major events in collaboration with Marketing Team.

• Manage ongoing internal communication about Events with updates and key information on the intranet to enhance alignment and collaboration.

• Ensure proper use of Verra trademarks in Event contexts.

Executive Support for Event Participation:

• Serve as the primary contact for CEO briefing notes related to bilateral meetings.

• Coordinate recommendations for CEO bilateral meetings during major events and collaborate with Executive Support on related logistics.

• Prepare comprehensive briefing materials for the CEO for public-facing engagements coordinating internal input from subject matter experts as well as formatting and consolidating input.
  
  

Our Team

• Verrans come from diverse locations and backgrounds including carbon market experts project developers consultants climate negotiators researchers and auditors.
• We are committed to driving finance at scale to projects and programs that advance climate action and sustainable development through high-quality standards and programs.

• We are a fast-paced environmentally focused non-profit organization.

What wed like to see

• A minimum of 3- 5 years of relevant professional work experience particularly in events management and/or communications/marketing as well as an understanding of key administrative duties required to fulfill this role. Work experience in carbon markets climate change and/or sustainable development is a strong asset.

• BSc/BA in Communications Marketing Event Management or Administration or related field. Work experience will be considered in lieu of educational experience.

• Proven ability to support event and/or conference planning including webinars stakeholder meetings and in-person events with a focus on detail and quality.

• Comfort with digital tools and platforms used for virtual event management such as Zoom Teams or similar platforms as well as MS Office and the ability to quickly adapt to new technologies. Familiarity with project management software like Click-Up or are an advantage.

• Strong written and verbal communication skills including the ability to craft compelling messages draft executive briefings and interact effectively with stakeholders at all levels.

• Excellent organizational skills and attention to detail with the ability to manage multiple priorities meet deadlines and work both independently and collaboratively in a fast-paced environment.

• A team player who thrives in a collaborative setting and can build relationships across departments and with external stakeholders.

• A proactive mindset with the ability to anticipate challenges propose solutions and pivot as needed to meet organizational goals.

• As a global organization based in the US weve adopted English as a standard business language for written and verbal communication. Fluency in other languages would be an advantage.

Physical Demands

The physical demands described here are those a person must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• While performing the duties of this job the employee may be regularly required to stand sit talk hear reach stoop kneel and use hands and fingers to operate a computer telephone and keyboard.

• Some air travel may be required.

• Lifting light loads may be required for event support and travel.

Work Environment

The work environment characteristics described here are what a person encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit at a computer terminal for an extended period.

• Access to reliable wi-fi with a distraction-free workspace.

Working at Verra.

Verra is a global leader helping to tackle the worlds most intractable environmental and social challenges. As a mission-driven non-profit organization Verra is committed to helping reduce greenhouse gas emissions improve livelihoods and protect natural resources across the private and public sectors.

Weve created a culture of flexibility autonomy. Youll be able to work with remote teams from diverse countries and industries. Wherever possible we aim to find mutually agreeable solutions for international hiring.

The final compensation offered will be contingent upon role level and location. Our Talent team can share the specific salary range for your preferred location during the hiring process.

Salary is one component of Verras total compensation package which also includes:

• Medical vision and dental care

• Verra contributions to each employees retirement plan/pension scheme with employee and employer contributions subject to statutory regulations

• Paid leave comprising 22-30 days vacation annual sick leave holidays and sabbatical after five years of service

Verra is committed to diversity equity and inclusion in all our work and doing this successfully is crucial for us to embody our established values which are Teamwork Results Integrity Balance and Exploration. We actively celebrate belonging among our team members different abilities sexual orientations ethnicity faith and gender.