Program Manager Menlo Park, CA

ATTENTION MILITARY AFFILIATED JOB SEEKERS- Our organization works with partner companies to source qualified talent for their roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.Job Description
This position is responsible to the company President/General Manager for the direction safe operation compliance quality delivery and profitability of the assigned . Department of Energys (DOE) Office of Science (SC) operates the SLAC National Accelerator Laboratory (SLAC) in Menlo Park CA. SLAC is operated by Stanford University. AFO is a subcontractor to Stanford University. The Program Manager (PM) will be responsible for providing Integrated Service Provider (ISP). The PMs responsibilities will include ensuring the operations of a series of functions: Hood Cleaning & Fire Suppression System; Sanitary Sewer Grease Interceptor and Storm Drain Maintenance; Pest Control Management Services; Air Compressor Preventative Maintenance; Portable Bathroom Rental and Service; Landscape Maintenance Service; Monthly Arborist Site Visit and Report; and Janitorial Services.






Responsibilities

Manages these functions to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
Manages the planning scope definition design execution and delivery.
Tracks progress against milestones budgetary guidelines or other performance indicators and prepares reports to senior management.
Responsible for managing activities of external consultants and/or vendors.
Comprehensive knowledge of the fields concepts and principles.
Leads and directs the work of other employees and has full authority for personnel decisions. Administers departmental policies and procedures evaluates results and performance and assists with the development of new or modified budgets strategic plans or policies.
Act on behalf of the company for all matters relating to the ISP contract.
Responsible for success of all aspects of contract and program management.
Plans directs supervises and controls the performance of all business technical fiscal and administrative functions of the contract in accordance with policies and procedures tailored to the program.
Leads program decisions regarding technical approaches cost and scheduling and overall performance.
Monitors and reports to AFO management on the progress of program activities and any conditions that may affect program cost or schedule.
Directs and approves contract modifications approves budgets monitors contractual performance and costs and takes action to correct discrepancies.
Has overall responsibility for profit and loss on the contract. Implements manages and plans program operations per AFO client and agency health safety and environmental policies and regulations.
Ensures quality standards are applied to all levels of the work and measured for effectiveness; participates in quality defects investigations and development of resolutions (corrective and preventive).
Serves as principal liaison for interface with the client to report progress provide briefings and resolve issues; partners with customers to continuously improve performance and business relations.
Supervises the programs key senior support staff including hiring training and monitoring and evaluating performance.
Work would include but is not limited to oversight of: Administration Environment Safety Health and Quality Program Project Management Property Management Personnel Management and Performance Requirements.
Responsible for managing personnel equipment vehicles and facilities.
Operationally manage subcontractors vendors and consultants regarding contract support.
Responsible for managing the work over three shifts. Provide direction and leadership for department human resources finance contracts logistics and other supporting functions.
Oversee payroll accounts payable and billing. Coordinate with Akima Facilities Operations and other company resources to effectively obtain company support to include personnel hires employee benefit and record processing travel and other expense vouchers performance reviews vendor set-up invoice processing time collection addressing employee issues/concerns etc.
Work with Akima subcontract administration and pricing personnel to request subcontract pricing information (such as requests for equitable adjustment) execute option periods and adjust subcontract value and scope based on changes to the prime contract.
Lead proposal development for scope changes REAs and pricing adjustments.
In conjunction with your Environmental Safety Health (ESH) Officer develop implement and maintain a comprehensive worker safety and health and environmental management program that prevents and reduces injuries illnesses and losses and complies with holding company safety and environmental programs and guidelines.
Work closely with ESH Officer to achieve company safety goals and support safety initiatives.
Maintain an organized filing system for contract operational and personnel records for reference and personnel transitions as appropriate and ensure contract records are submitted to the holding company Contracts department for inclusion in official company files and employee records are submitted to HRIS for inclusion in official personnel files.
At the conclusion of the POP work with Contracts to execute contract quick close process.
Promote development and implementation of management techniques and tools such as planning and control systems and procedures analysis operational audits management surveys feasibility studies methods analysis quality control and statistical sampling techniques.
Formulate recommendations for improved organizational structure policies and techniques methods procedures and systems designed to achieve compliance.
Assist in recruiting personnel and overseeing their training and orientation.
Be an example to employees customers and teammates of the NANA values and hold employees accountable to perform contract duties and company functions in accordance with those values.
The Program Manager shall notify the COR when the PM is temporarily unavailable and who will be designated as the acting PM Duties include ensuring compliance with applicable Federal State and SLAC regulations and policies as well as the contract terms and conditions Maintaining an adequate estimating system which includes ensuring the adequacy of proposals; tracking costs; and interfacing with SLAC personnel regarding contractual matters.