Program Lead Expanded Learning
Job Location:
Berkeley, CA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Basic Function and Representative Duties
BASIC FUNCTION:
Under the direction of the Extended Learning Program Supervisor Manager and/or Superintendent designee plan organize and implement systems to monitor evaluate and ensure compliance program quality and operational consistency across multiple assigned sites; train supervise and evaluate the performance of assigned personnel. The Program Lead - Expanded Learning is responsible for conducting site observations analyzing program and attendance data supporting staff performance ensuring audit readiness and enforcing adherence to district policies funding requirements and regulatory guidelines. The position serves as a key accountability partner to ensure program integrity financial accuracy and continuous improvement.
REPRESENTATIVE DUTIES:- Design implement and maintain standardized observation and feedback cycles across assigned sites to calibrate expectations and ensure operational consistency.
- Conduct regular site visits to observe program operations staff practices and student engagement providing clear actionable feedback aligned with compliance and quality standards.
- Analyze attendance compliance and program data to identify trends discrepancies and operational areas of risk.
- Use analyzed data to develop and implement targeted interventions and system improvements in collaboration with the Extended Learning Program Supervisor and Manager.
- Coordinate provide or secure coverage for all site-based positions using authorized resources.
- Collaborate with peers to design and facilitate professional development and training aligned to identified site needs. Participate in professional development as directed.
- Conduct annual performance evaluations and provide ongoing coaching feedback and support to improve staff effectiveness with input from program specialists and site administrators.
- Monitor staff progress ensure accountability for performance expectations and develop/implement Performance Improvement Plans (PIPs) as needed.
- Establish enforce and monitor standardized tracking systems and procedures to ensure daily accurate attendance reporting in full compliance with program and funding guidelines.
- Conduct routine audits of attendance and sign-in/sign-out documentation to ensure all assigned sites remain in a state of continuous audit readiness.
- Lead preparation and responses for internal and external audits identifying compliance risks and implementing corrective actions alongside program leadership.
- Monitor site-level processes for parent fee collection and financial records to ensure accurate timely collection with minimal variance across sites. Communicate with parents as appropriate.
- Prepare and present regular performance and trend reports communicating findings and recommendations directly to district leadership and site administrators.
- Serve as a key liaison and accountability partner between district leadership and site staff to ensure clear expectations and alignment with standardized program practices.
- Perform related duties as assigned.
- Knowledge and Abilities
KNOWLEDGE SKILLS AND ABILITIES:
KNOWLEDGE OF:Federal state and local laws regulations and requirements related to publicly funded programs and student servicesProgram compliance monitoring and quality assurance practicesAttendance accounting systems audit procedures and documentation requirementsData collection analysis and reporting methodsPerformance evaluation systems and improvement strategiesFinancial accountability practices and basic budgeting principlesPrinciples of effective professional development and adult learningSKILLS:Strong analytical and problem-solving skillsEffective observation and evaluation techniquesClear and concise written and verbal communicationFacilitation and training skills for adult learnersOrganizational and project management skills to manage multiple sites and prioritiesInterpersonal skills to build effective working relationshipsABILITY TO:Monitor evaluate and ensure compliance across multiple sitesInterpret regulations and translate them into practical proceduresDevelop and implement standardized systems and processesMaintain accurate records and documentation for audit readinessProvide coaching feedback and accountability to staffWork independently and collaboratively across departmentsHandle sensitive information with confidentiality and professionalismTravel to multiple sites on a regular basis- Education Experience and Other Requirements
EDUCATION AND EXPERIENCE:
Any combination equivalent to: A bachelors degree in Public Administration Education Business Administration or a closely related field. Two (2) years of experience in a school district expanded learning program or other publicly funded program is required.
Three (3) years of progressively responsible experience in program compliance monitoring auditing program administration and two (2) years supervisory experience in the public sector including responsibility for supervising employees covered by collective bargaining agreements is desired.
LICENSES AND OTHER REQUIREMENTS:Ability to travel between multiple sites on a daily basis.
- Working Conditions and Additional Information
WORKING CONDITIONS:
ENVIRONMENT: Indoor and outdoor work environments. Frequent travel between school sites and offices. Evening or extended hours as directed
PHYSICAL DEMANDS: Standing and walking for extended periods. Seeing to observe program operations and review documentation. Hearing and speaking to exchange information. Dexterity of hands and fingers to operate a computer and office equipment. Bending kneeling or reaching to access materials. Lifting and carrying light to moderate objects. Lifting carrying pushing or pulling up to 50 poundsEXAMINATION INFORMATION:
The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.
The testing process may consist of a written exam an oral exam a performance exam a structured interview (SI) a qualification appraisal interview (QAI) an evaluation of training & experience/education (T&E) and/or any combination thereof.
All testswill have a passing score set between 50 and 99 depending on a variety of factors affecting that specific recruitment.
All candidates must pass the first examination process to be invited to the next step/test in the process.
As the testing process consists of a minimum of two examination processes
EXAMINATION WEIGHT:
FIRST EXAMINATION: 50%
SECOND EXAMINATION*: 50%
*Administered only to those who pass the first examination.OTHER: Proof of identification for completion of Form I-9 Employment Eligibility Verification must be submitted at the time of processing for employment.
SALARIES: All salaries as stated are based on present information and are subject to change. The hiring rate shall be the first step of the schedule except for classes where recruitment efforts have indicated difficulty in recruiting at that step. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.
Notification of Non-Discrimination Policy
The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly BUSD practices shall be free from discrimination harassment intimidation and bullying of any employee based on an employees actual race color ancestry national origin ethnic group identification age religion marital status physical or mental disability sex sexual orientation gender gender identity or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
The Board also prohibits retaliation against any district employee or job applicant who complains testies or in any way participates in the districts complaint procedures instituted pursuant to this policy.
The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:
Compliance Officer and Title IX Coordinator
2020 Bonar Street Room 116
Berkeley CA 94702
Phone:
Email:
Required Experience:
Senior IC
