Program Delivery Coordinator – Amazon Meetings and Events

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves:

As the Program Delivery Coordinator Amazon Meetings and Events you will work closely with internal vendors and key stakeholders to facilitate and support local Amazon events taking place in key buildings within Amazon corporate offices. At JLL we have operations in over 80 countries and a workforce of over 91000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions. Amazon is a fast-paced demanding corporate environment and JLL is here to provide professional service excellence while you respond to customer requests and inquiries to ensure on-site events are executed smoothly and professionally. As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility which is why were committed to our purpose to shape the future of real estate for a better world. You will be responsible for the coordination of resources to ensure spaces are cleaned set and ready for events while being committed to event-related projects such as documenting trends recognizing opportunities for process efficiencies and improving policies and procedures related to internal events and spaces. Were using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities. Our core values of teamwork ethics and excellence are also fundamental to everything we do and were honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where were headed in the future and we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together.

What your day-to-day will look like:

• Process event requests and correspond with Amazon customers ensuring timely and accurate communication throughout the event lifecycle
• Coordinate and lead planning and walkthrough meetings with customers and vendor partners serving as the primary point of contact for event logistics
• Disseminate information to large audiences including alerting building occupants and vendors of event-related impacts to ensure awareness and smooth operations
• Provide on-site coverage and troubleshooting during high-impact events to ensure successful event operations and immediate resolution of issues
• Organize and compile event data metrics tracking performance and identifying trends that inform continuous improvement
• Create and maintain standardized event documents including templates checklists and procedural guides that support consistency and efficiency
• Respond to and act on customer feedback implementing improvements based on insights and maintaining high satisfaction levels
• Create and update documents to track metrics clarify procedures provide information organize team tasks and address needs as they arise
• Support and maintain good inter-vendor communications between Facilities Catering AV Reception Janitorial and Engineering as requested to ensure seamless coordination
• Assist in the planning and hosting of occasional GREF-related events as needed supporting broader organizational initiatives
• Perform other duties as assigned in support of Events Program Manager.

Required Qualifications:

• Bachelors degree or equivalent four (4) years of experience preferred demonstrating strong foundation in event coordination hospitality or related fields
• Three (3) or more years of experience in event coordination or event administrative support with demonstrated success managing event logistics
• Must be proficient with Microsoft Office including MS Word MS Excel and MS Outlook to support event coordination and documentation
• High level of accuracy and attention to detail ensuring flawless execution and professional presentation
• Positive professional customer service-oriented personality with commitment to exceeding client expectations
• Excellent interpersonal and communication skills both verbal and written with ability to engage effectively with diverse stakeholders
• Ability to work independently at times with little direction while maintaining accountability for deliverables
• Ability and attentiveness to multi-task managing multiple concurrent events and priorities effectively
• Ability to interact with employees visitors and contractors with poise and diplomacy
• Ability to apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret instructions in written oral diagrammatic or schedule form
• Initiative to assume additional responsibilities and adapt to changing priorities
• Ability to set priorities and meet deadlines in a fast-paced environment
• Advanced competence with a variety of software including MS Word MS Excel MS Outlook and other requested software programs
• Ability to perform basic business math such as computing discount interest percentage and profit/loss
• Excellent grammar and proofreading abilities supporting professional communication
• Completion of Non-Disclosure Agreement confirming understanding of highest level of confidentiality required to work on behalf of Amazon.

Preferred Qualifications:

• Three (3) or more years of experience in facilities management providing understanding of building operations and vendor coordination
• Microsoft Visio or CAD experience supporting space planning and event layout design
• Experience working in corporate environments particularly supporting workplace services or corporate events
• Background coordinating high-profile or executive-level events with understanding of protocol and elevated service expectations
• Experience with event management software registration platforms or project management tools that support efficient operations
• Knowledge of AV equipment event production and technical requirements including ability to coordinate with technical vendors
• Understanding of catering coordination dietary restrictions food safety and hospitality best practices
• Experience developing and implementing SOPs process improvements or operational enhancements
• Background in data analysis and reporting supporting performance tracking and continuous improvement
• Experience working in fast-paced high-demand corporate cultures requiring agility and adaptability
• Track record of building strong cross-functional partnerships and maintaining positive vendor relationships.

Location: Onsite

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we are collectively shaping a brighter way for our clients ourselves and our fellow employees. We choose to take the more inspiring innovative and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration locally and across the globe which allows us to create transformative solutions for the real estate industry. We support each others wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

Job Tags:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Accepting applications on an ongoing basis until candidate identified.