Program Coordinator SW Region Capital Program

Washington State Parks and Recreation Commission

Some of what you will do:

• Track coordinate and assist in the preparation and distribution of all contract documents for the team; serves as a liaison between the CRM team headquarters staff consultants and contractors on all contractual issues.
• Provides direction to the team in administration of preparing advertising and completing Architecture/Engineering agreements public works contracts service contracts inter-local agreements and the purchasing of goods and services.
• Administer the receipt and processing of payments and invoices contract changes and closeout documentation of all contracts for the team.
• Assists the team with the coordination and preparation of pre-bid/construction meetings consultant and construction site visits and inspections.
• Assist the CRM in creating capital project and operating budgets monitors and control budget status and expenditures.
• Plans and organizes extensive program processing requirements and monitors central office activities.
• Represent the CRM and/or other team members at meetings in their absence.
• Manage all maintenance and repairs for all vehicles assigned to the team.
• Assist with travel arrangements coordinating meeting arrangements and appointments on behalf of team.

Required qualifications:
Qualified candidates will meet the following criteria:

Option #1

• Three (3) or more years of professional experience involving planning organizing and coordinating work in a business office AND a valid drivers license.
  
  OR

• Associates degree* involving study in business administration or a closely related field AND one (1) year of experience involving planning organizing and coordinating work in a business office AND a valid drivers license.
• *Additional qualifying experience can substitute year-for-year education.

CORE COMPETENCIES:

• Program Coordination:handles CRM (Customer/Contract Relationship Management) central office activities meeting scheduling arranging travel coordinating information for staff and team operations.
• Time Management & Priority Setting: the ability to distribute mail manager contracts and the purchasing of goods and services and timesheets that are all time sensitive.
• Procedural Compliance:the ability to be disciplined and follow established government/ contractual and financial protocols.
• Attention to Detail -is the ability to achieve thoroughness and accuracy when accomplishing tasks by carefully monitoring processes spotting errors or inconsistencies and ensuring work is complete and precise.
• Communication and Stakeholder Engagement: clearly communicates technical information in both written and verbal formats; engages effectively with internal and external stakeholders including government agencies contractors and consultants.
• Analytical Thinking and Problem Solving: applies logical and innovative approaches to systematically work through information identify key issues and cause-effect relationships and use data to identify issues and make informed deductions.
• Take action to learn and grow:consider and incorporate new information and different perspectives. Adapt to change and apply new approaches. Takes responsibility for learning and adapting rather than relying on others to fill gaps.
• Ability to take action to meet the needs of others:collaborating with others to overcome challenges and find solutions. Asking questions to understand and meet the needs of others.

• Knowledge of state government and Parks rules and regulations.
• Knowledge of office organization and efficient office methods and management principles coordinating comprehensive processes and understanding of day-to-day operations within the construction environment.

• Letter of Interest specifically addressing how you meet the qualifications listed in this announcement.
• Current resume.
• Three professional references.

About Parks:
Want to join a great organizationThe Washington State Parks and Recreation Commission manages one of the largest most diverse--and most beautifulparks systems in the country. With more than 120000 acres the system includes 124 developed parks including 19 marine parks 11 historical parks 35 heritage sites 13 interpretive centers and approximately 500 miles of long-distance recreation trails. Parks is staffed with nearly 1000 employees (summers) who are some of the most passionate employees youll find anywhere.

For more information on Washington State Parks clickhere.

Diversity Policy Statement:
The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to build a workplace culture that is welcoming and inclusive in which all employees feel respected and empowered to bring their unique ideas to the agency. At State Parks we believe that embracing diverse backgrounds and experiences is essential to growing a strong workforce. We encourage applicants underrepresented in natural resources and outdoor recreation fields to apply including but not limited to women Black Indigenous and people of color (BIPOC) individuals with disabilities neurodivergent individuals disabled and Vietnam era veterans persons over 40 years of age and individuals who identify as a part of the 2SLGBTQ community.

Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at . Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-.

For information about recruitment and the hiring process please contact Wendy Vandel ator call .

All applicants with alegal right to work in the United States are encouraged to apply.

Job Alerts to receive a list of new job postings at Parks.