Program Coordinator, Data Philanthropy

Fred Hutchinson Cancer Center is an independent nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation HIV/AIDS prevention immunotherapy and COVID-19 vaccines Fred Hutch has earned a reputation as one of the worlds leading cancer infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology infusion radiation proton therapy and related services and network affiliations with hospitals in five states. Together our fully integrated research and clinical care teams seek to discover new cures to the worlds deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration compassion determination excellence innovation integrity and respect. Our mission is directly tied to the humanity dignity and inherent value of each employee patient community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

About Philanthropy

Fred Hutchs Philanthropy department raises funds that accelerate cancer and related disease research clinical research and advance education to help Fred Hutch become the worlds best cancer center. Since April 2022 Fred Hutch has served as the cancer program for UW Medicine and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 staff implement high-performing relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about fueling world-changing science. Our FY27 goals include advancing our ambitious $3 billion Campaign for Fred Hutch increasing our annual fundraising deepening our patient family fundraising and expanding support from local and national communities. Our success is made possible through a deep commitment to operational excellence and an environment of belonging

Job Summary

The Program Coordinator Data Philanthropy is a member of the Data Philanthropy program and reports to the Senior Executive Director Data Philanthropy. The Data Philanthropy program provides best-in-class data management analytics and technology solutions to strengthen donor engagement and drive revenue growth across the donor experience.

The Program Coordinator Data Philanthropy manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropys infrastructure and operational goals. The Program Coordinator Data Philanthropy is a hands-on role that works across the Data Philanthropy program to support and connect the team while keeping data organized and protected. This role is ideal for a curious collaborative detail-oriented and solution-focused professional who is energized by data technology and web tools and how they can drive meaningful impact.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

• Perform first-level troubleshooting and investigation of constituent-related issues across data technology and website functionality. Document findings escalate and track product support cases as needed.
• Support the Reporting & Analytics and Project Management & Planning teams with task management to ensure timely progress.
• Assist with data update requests ensuring privacy accuracy consistency and clear prioritization of work.
• Act as a trusted liaison across Data Philanthropy to ensure cross-team alignment with established workflows and standards.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling drafting agendas and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine improve and document processes and process improvements.
• Serve as an individual contributor; this role does not have people program or fundraising responsibility.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalent experience.
• One year work experience.

PREFERRED QUALIFICATIONS:

• Proficiency with Smartsheet and/or other project management software such as Asana Microsoft Project or Jira.
• Excellent written verbal and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM Raisers Edge/RENXT or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Although Fred Hutch is not sponsoring most H-1B visas at this time candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health well-being and financial security. Benefits include medical/vision dental flexible spending accounts life disability retirement family life support employee assistance program onsite health clinic tuition reimbursement paid vacation (12-22 days per year) paid sick leave (12-25 days per year) paid holidays (13 days per year) and paid parental leave (up to 4 weeks).