Program Coordinator

Position Summary
The Program Coordinator provides operational administrative and program coordination support for departmental or organizational operations. This position is responsible for coordinating administrative workflows supporting meetings and events maintaining records and communications and assisting with day-to-day operational activities. The Program Coordinator works collaboratively with internal and external stakeholders to support efficient operations timely communication and effective coordination of departmental initiatives and activities.

Essential Duties And Responsibilities
Office Operations and Administrative Support Provide administrative and operational support for departmental or organizational activities and daily operations. Coordinate administrative workflows records management processes filing systems and document distribution activities. Respond to general inquiries route communications appropriately and assist internal and external stakeholders as needed. Maintain schedules calendars meeting logistics conference room reservations and shared operational resources. Perform administrative support duties including document preparation proofreading data entry copying and supply inventory coordination. Maintain confidentiality and exercise discretion when handling sensitive information and materials. Correspondence Coordination Draft format and coordinate routine correspondence communications reports and related documentation. Maintain tracking logs templates records and workflow documentation to support operational efficiency and communication processes. Coordinate routing and administrative processing of documents approvals and related materials. Support communication and coordination activities across departments programs and stakeholder groups. Meeting Event and Logistics Coordination Coordinate logistics for meetings events workshops programs and departmental activities including scheduling materials preparation attendance coordination and facility arrangements. Support travel arrangements itineraries registrations and related logistical coordination activities as assigned. Coordinate with internal departments and external vendors to support operational and event-related needs. Assist with preparation and distribution of meeting materials presentations agendas and communication documents. Financial and Procurement Support Assist with purchase requisitions invoices expense tracking procurement activities and administrative financial processes. Monitor office or program supply inventory and coordinate purchasing and replenishment activities as needed. Track and follow up on operational financial and administrative documentation to support departmental activities. Support special projects program initiatives and operational assignments as needed.

Physical Demands
While performing the duties of this job the employee is regularly required to: talk walk hear sit use hands to handle office supplies operate computer and other office equipment. The employee is frequently required to: reach with hands and arms and stand. The employee is occasionally required to: climb and lift and/or move up to 15 pounds. Specific vision abilities required by this job the ability to adjust focus.

Required Qualifications
High school diploma or GED required; bachelors degree preferred. Minimum of three to four years of progressive administrative experience supporting a senior executive in a fast-paced environment or an equivalent combination of education and experience. Prior experience in higher education administration preferred. Knowledge Skills and Abilities Strong customer service and interpersonal skills with the ability to communicate effectively with diverse stakeholders. Excellent written and verbal communication skills including proofreading and professional correspondence drafting. Strong organizational skills with the ability to manage multiple priorities and deadlines with accuracy and attention to detail. Ability to exercise sound judgment maintain confidentiality and handle sensitive information with discretion. Demonstrated initiative and ability to work independently in a fast-paced environment. Ability to adapt to changing priorities and maintain professionalism under pressure. Proficiency with Microsoft Office Suite and administrative support systems. Strong collaboration and relationship-building skills. Willingness to occasionally work extended hours in support of presidential events and activities.

Preferred Qualifications
Bachelors degree from an accredited college or university in Business Administration Communications Public Administration or a related field preferred. Experience supporting senior leadership or executive-level operations within higher education nonprofit government or similarly complex organizations preferred. Experience coordinating executive correspondence travel logistics meetings or special events in a fast-paced professional environment preferred.