Program Controller

Company Overview

XPECT Solutions LLChas built a strong reputation by supporting our clients in meeting their strategic goals and mission objectives. We provide high quality resources for a wide range of IT and security solutions at best-value pricing. Our success is built on a solid foundation of well-vetted highly technical personnel a disciplined project management approach and an overarching commitment to customer service. We develop test deploy and support exceptional solutions that enhance system functionality while maximizing reliability and availability and ensure the tightest security.

Job Overview

The Program Controller serves as the financial steward for the recruitment marketing program ensuring fiscal accountability contractual compliance and transparency across all program expenditures. This role provides oversight of labor costs subcontractor expenses Other Direct Costs (ODCs) paid media budgets travel and funding allocations to ensure all spendingremainsaligned with approved budgets and contract requirements.

Working closely with the Marketing Program Manager Program Director corporate finance teams and government stakeholders the Program Controllermonitorsburn rates forecasts fundingutilization validates expenditures andmaintainsaccuratefinancial reporting. This position plays a critical role in helping program leadership make informed financial decisions prevent budget overruns andmaintaincompliance with federal contracting and audit requirements.

This position will support a Federal Government customer in Washington DC.

Core Responsibilities

The Program Controller provides financial oversight and budget management support for all recruitment marketing program roleis responsible fortracking expendituresmonitoringfundingutilization maintaining financial compliance and ensuring all program costs are accurately managed and reported. Working closely with program leadership project managers subcontractors and government stakeholders the Program Controller delivers proactive financial analysis forecasting and reporting to support informed decision-making prevent budget overruns andmaintainfull accountability for program funds.

• Maintain and manage the program budget tracker across all cost categories including direct labor subcontractor costs ODCs paid media spend and travel.
• Track program expenditures against approved funding pools and reconcilespendto ensure budget accuracy and compliance.
• Monitor paid media budgetutilizationand provide regular reporting on funding drawdowns remaining balances and spending trends.
• Reviewvalidate and process subcontractor invoices for accuracy scope alignment and contractual compliance.
• Coordinate multi-quote procurement processes for ODC purchases and ensure all required documentation ismaintainedfor approvals and audits.
• Track and reconcile ODC expenditures against approved requests confirming that all spending receivesappropriate authorizationbefore commitment.
• Prepare monthly quarterly and ad hoc financial reports including budget status updates burn-rate analyses and funding forecasts.
• Support invoicing activities andmaintaincost documentation required under contract terms and reporting requirements.
• Partner with Project Managers and Campaign Managers tomonitorcampaign budgets andidentifypotential funding risks.
• Provide financial data historical spending analysis and cost estimates to support contract modifications and funding requests.
• Manage travel authorization and reimbursement trackingin accordance withcontract requirements.
• Identifypotential budget overruns funding shortfalls and scope-creep risks and escalate concerns to program leadership.
• Maintain organized financial records and supporting documentation tofacilitateinternal reviews client reporting and government audits.

Requirements

• Minimum offive years(5) yearsof experience in financial control budget management contract finance or program accounting.
• Ability to work on-site in the Washington DC metropolitan area up to five days per week with telework permitted when authorized by the Government.
• Experience managing budgets and financial reporting within government federal contracting or large enterprise service environments.
• Strong knowledge of budget forecasting cost tracking invoice validation and financial reconciliation processes.
• Advancedproficiencywith Microsoft Excel and financial reporting tools.
• Experience supporting subcontractor management ODC tracking or procurement-related financial activities.
• Strong attention to detail and ability to work within structured approval and compliance frameworks.
• Excellent organizational analytical and problem-solving skills.
• Ability to communicate financial information clearly to both technical and non-technical stakeholders.
• Strong organizational skills and ability to manage multiple assignments and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Strong organizational planning and project coordination skills.
• Experience collaborating with remote teams field personnel vendors and multiple stakeholders.
• Ability to manage competing priorities and meet tight deadlines in fast-paced environments.
• Ability to manage multiple high-priority initiatives within fast-paced and deadline-driven environments.

Xpect Solutions LLCis a one-of-a-kind employer with a talented team that is cleared at various levels and is certified in dozens of industry-recognized certifications. Our talented staff are the key to our success. They bring the knowledge experience and technical skills to deliver the best solutions to our customers.

We support our team by providing open communication win-win partnerships with clients and vendors a team-oriented cultureand a focus on professional development and growth for a long-lasting and happy career.

We offer a benefits package that is designed to keep our most important assets our employees healthy happy energized and moving forward. Our philosophy is simple empower our employees with the benefits resources and the financial incentives they need to be successful.

Benefits and Perks:

• A competitive Medical Dental and Vision plan
• Retirement Savings Plan
• Life Insurance
• AD&D Insurance
• Short Term and Long Term Disability Insurance
• 3 weeks of annual PTO
• 11 days of Holiday PTO
• Performance Awards
• Referral Bonus Plan (of up to $5000/year)
• Education Reimbursement/Training (of up to $2500/year)

Xpect Solutions Inc. is an equal opportunity and affirmative action employer who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race color national origin gender religion age disability veterans status or any other classification as required by applicable law. EOE/M/F/D/V

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