Program Associate

The Medical College of Wisconsin (MCW) brings a synergy between the best medical education research and

patient care. Tomorrows discoveries happen right here alongside the very people who bring those lessons to our

students. Every bit of knowledge and every advancement provides our students with an unprecedented

collaborative learning environment and helps improve the vitality and care of our communities.

The Department of Pharmacology & Toxicology and the Department of Physiology are seeking a highly motivated well-organized individual to join our amazing team! As a Program Associate working under general direction the person in this role will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures while providing administrative support equally across both departments.

• Collaborate on the development of program materials including social media marketing materials websites forms and reports.
• Interact with faculty/staff on grant agency spending policies and procedures.
• Assist with faculty and staff onboarding.
• General maintenance of departmental equipment such as tracking service contracts monitoring usage/supplies and inventory.
• General purchasing assistance enter POs p-card reconciliation and expense reports.
• Monitor open orders standing orders and commitments for sufficient funds.
• Support departmental faculty in their daily activities including making travel arrangements and submitting reimbursements.
• Coordinate schedules meetings appointments travel itineraries and related arrangements for departmental leadership as needed.
• Organize internal and external meetings site visits recruitments seminars and special events in collaboration with participating departments and centers.
• Collaborate to develop implement and maintain comprehensive databases related to the program.
• Process payment requests requisitions and invoices.
• Compose correspondence as needed which may contain confidential information.
• Screen telephone calls and visitors to resolve complex inquiries.
• Maintain supplies to support daily departmental activities.
• Other duties as assigned.

Knowledge of computers clerical procedures customer service standards collaboration and information management.

Organization time management interpersonal communication and problem-solving skills.

Appropriate education and/or experience may be substituted on equivalent basis

Minimum Required Education: Bachelors degree

Minimum Required Experience: 1 year

• Outstanding Healthcare Coverage including but not limited to Health Vision and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans local fitness facilities Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors from our internal operations to our interactions with our partners are driven by our shared organizational values: Caring Collaborative Curiosity Inclusive Integrity Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds experiences and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world and we recognize that a healthy and thriving community starts from within. Our values define who we are what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all then MCW is the place for you. For more information please visit our institutional website.

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty staff and students as well as ensuring equal educational opportunity employment and access to services programs and activities without regard to an individuals race color national origin religion age disability sex gender identity/expression sexual orientation marital status pregnancy predisposing genetic characteristic or military status. Employees students applicants or other members of the MCW community (including but not limited to vendors visitors and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.