Program Assistant-Nursing

Indian River State College is a leading public institution on Floridas Treasure Coast serving students across multiple campuses in four counties. We are committed to academic excellence innovation and community engagement offering associate and bachelors degrees workforce training and continuing education programs that meet the needs of our region.

At The River we believe every students and every employees story matters. We value the diverse perspectives experiences and talents that come together across our campuses creating a learning environment and workplace that is supportive inclusive and inspiring.

With flexible learning options online on campus and hybrid we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities ensuring every learner has the chance to thrive.

When you join Indian River State College you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here your role is more than a job; its an opportunity to shape futures support student success and contribute to a college that is changing lives every day.

JOB SUMMARY:

Under direct supervision this position supports the assigned department and programs. Duties include performing routine clerical functions answering the phone greeting students faculty staff and the public assisting with walk-in participants providing support for required documentation requirements and supporting tours and recruiting events. The position also supports using a database and/or software for student application selection admission registration and clinical placement in a Division of IRSC.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Assists staff faculty and students with clerical needs.
• Answers phone calls emails and other inquiries into the nursing divisions program offerings.
• Assists student application process.
• Organizing monitoring and maintaining a database system for Nursing student documents.
• Maintaining inventory of department office supplies laboratory supplies and laptops and submitting a requisition for supplies as needed.
• Manage revise and update marketing and recruitment documents websites and handbooks to project school requirements and guidelines.
• Coordinate and participate in recruiting events related to nursing.
• Setting up for college tours student practice and student testing.
• Complete all other duties and responsibilities as assigned.

QUALIFICATIONS KNOWLEDGE AND SKILL REQUIREMENTS:

• High school diploma or equivalent (Associate degree desired);
• one (1) year of related work experience; or any equivalent combination of education training and experience that provides the requisite knowledge skills and abilities for this job.
• Knowledge of database system functions and educational software.
• Knowledge of general office functions bookkeeping and chart of accounts.
• Knowledge of the needs of disadvantaged students.
• Skill in organizing filing managing time and prioritizing.
• Skill in working with Microsoft Office and Windows-based applications and operating various office machines.
• Skill in providing customer service.
• Ability to be accurate and detailed oriented meet deadlines maintain confidentiality multi-task and work independently.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as heavy work involving lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work we determine that he or she can also do medium light and sedentary work.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge skills and/or abilities. To perform this job successfully the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally all employees of the College are expected to maintain professional standards of communication able to learn and apply new technology and abide by all policies and procedures. Continued employment remains on an at-will basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment and the employer reserves the right to make any necessary revisions to the job description at any time without notice.