Program Administrator 1

The Portland Alcohol Research Center (PARC) Program Administrator provides administrative and operational support for the PARC a long-standing NIH-funded research collaboration involving investigators from Oregon Health & Science University (OHSU) main campus the Oregon National Primate Research Center (ONPRC) VA Portland Health Care System (VAPORHCS) and Legacy Health Research.

Administrative support

• This includes supporting the PARC Director and Scientific Director supporting the creation of the annual PARC progress report and publication-related tasks.
• Supporting the development of competitive renewal grant applications.
• Supporting the PARC-related travel arrangements.

Budget and Resource Management

• This includes tracking of operational budgets for the PARC as a whole and individual components of the PARC and arranging for reimbursement of expenses for PARC-related events/meetings.

Communication and Coordination

• This includes the dissemination of information to PARC investigators organization of meetings of PARC personnel the external Program Advisory Committee (PAC) and Internal Advisory Board (IAB) reserving meeting spaces and preparing itineraries for visiting speakers/PAC members.

Record Keeping

• Keep organized and meticulous records of PARC-related publications seminars workshops/outreach events finances and progress reports; Maintenance of the PARC Library.

Other duties as assigned.

• A Bachelors degree and two years of experience leading projects; OR

• Associates degree and three years of experience leading projects; OR
• An equivalent combination of training and experience.
• 3 years of experience working in an administrative support role supporting a team of 10 or more people.

• Capable of working both independently and as part of a results-oriented team.

• Must possess the ability to work rapidly and accurately while tracking many details.

• Strong skills in oral email and written communication as well as punctuality dependability and a high degree of personal and professional organization.

• Other qualifications include: attention to detail flexibility adaptability mastery of internet search and the Microsoft Office Suite (Outlook Excel Word PowerPoint).

• Experience with research centers in academia or research settings.

Work hours will largely occur on Monday - Friday between 9:00am - 5:00pm. Occasional work outside of these times may be required (including rare weekends) as necessary to meet critical deadlines. Flexibility in schedule is needed. Position is approximately 50% telework; 50% on campus for a total of 20 hours per week.