Production Coordinator

About Team One:

Team One is Publicis Groupes fully integrated media digital and communications agency built to help premium brands thrive in a rapidly evolving world. Were known as the architects of aspiration helping luxury brands reach modern affluents and next-gen consumers through culturally fluent strategies and experiences unmatched access and the agility to move at the speed of culture.

Were a team of 400 creators doers and difference-makers across six North American officesLos Angeles (our HQ) Dallas New York Chicago Atlanta and Boise. Together were proud partners to iconic brands including Lexus and the Lexus Dealer Association Marriott International The Ritz-Carlton Barclays The RealReal HKS Architects Metabo HPT KB Home Hewlett Packard Enterprise Moėt Hennessy Citi. and Cathay Pacific Airlines.

We take pride in our industry-shaping creativity connection and exceptional culture that have been recognized with honors like Fast Companys Best Workplaces for Innovators and Ad Ages Best Places to Work.

About this Position:

The Production Coordinator is the administrative support person for the Idea Production department which is made up of a number of groups that provide a broad range of production services. TheCoordinators primary function is to provide the support training space management and miscellaneous assistance needed to ensure the groups internal processes run smoothly.

What Youll Do:

The Production Coordinatoranticipateswhat needs to be done to help the department operate smoothly and on organizing information and documents has a resourceful approach to providing solutions and is proficient at multi-tasking and prioritizing several simultaneous a clear understanding ofagency systems and requirements provides themwith the insight needed tobest support the Production department.

Day to Day:

• Provides hands-on in-person support for onboarding offboarding access tools software equipment and day-to-day staff troubleshooting for whole agency.
• Coordinates with IT HR Finance Production leads vendors hiring managers and other agency departments to keep operational tasks moving and issues resolved.
• Tracks and follows up on weekly labor reports financial reporting needs purchase orders invoices some vendor communication and tool access across multiple active jobs.
• Supports the delivery and troubleshooting of software hardware shared resources and department systems for staff and freelancers.
• Administers the departments check-in and check-out process ensuring staff and freelancers have the access tools information and support needed to start and wrap work smoothly.
• Maintains reports spreadsheets contact lists distribution lists and department records with accuracy and timely follow-up.
• Organizes and traffics time sheets labor reporting and related updates for hourly staff freelancers and production teams.
• Escalates issues to the Group Director of Production and Agency Operations when additional guidance or resolution is needed.
• Supports department meetings expenses files storage meals events mail work orders and administrative needs.

What You Bring:

• Is based in the Los Angeles office and able to provide consistent hands-on support to nearly all staff and department operations.
• Has strong communication skills and can work directly with staff across departments to troubleshoot needs in real time.
• Is organized detail-oriented and able to track many open items across jobs people tools reports approvals and follow-ups.
• Has strong follow-through and can manage competing priorities across onboarding offboarding financial reporting labor reporting and tool access.
• Works well with IT HR Finance Production leads vendors hiring managers and other agency teams.
• Understands that success in this role depends on presence responsiveness judgment and personal attention to staff needs.
• Is proficient with Microsoft Office and email including calendaring. Helpful to know Atlassian Confluence Jira Google Suite Slack and Smartsheet.
• Has proven skills in creating updating and maintaining reports spreadsheets trackers and department records.
• Demonstrates curiosity and enthusiasm for leveraging AI and emerging technologies to spark innovation elevate output quality and streamline processes while maintaining a strong human-centered approach.
• Maintains confidentiality and handles staff freelance financial and department information with care.

Why Its Great to Work Here:

• We live by our C.O.R.E. values:
  • Collaborative -We work together to get better stuff done than we could alone.
  • Optimistic -Honest and confident in our quest forward; believing the impossible is possible.
  • Results-driven -Creativity is always in service of results and never for its own sake.
  • Entrepreneurial -Build something new. Shoot for the moon.

• We offer comprehensive benefits and work perks like great options for medical / dental / vision insurance 401(k) with company matching unlimited PTO generous paid parental leave tuition reimbursement family forming assistance reimbursement pet adoption assistance pawternity leave etc.
• We have a hybrid work schedule 4 days a week in office /1 day from wherever your heart desires).
• Were part of Publicis Groupe which is a huge global network so there are many resources that come with that like Business Resource Groups for a variety of communities like Publicis Parents VivaWomen Egalité etc.
• We give back to our communities with our annual Day of Good and volunteer opportunities throughout the year.
• We love to grow our talent and promote from within whenever possible and we offer professional development trainings and regular structured performance reviews.
• We have a lot fun! We have a whole committee called Team Fun that plans parties and events for us to celebrate birthdays holidays cultural moments etc. Some recent fun events include a flower bouquet bar origami lessons and hearing from creative entrepreneurs at our Moonshot speaker series.

Our Publicis Groupe motto Viva La Différence means were better together and we believe that our differences make us stronger. It means we honor and celebrate all identities across all facets of intersectionality and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage dental vision disability 401K as well as parental and family care leave family forming assistance tuition reimbursement and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically please contact

All your information will be kept confidential according to EEO guidelines.