Procurement and Asset Specialist #00121

Title: Procurement and Asset Specialist #00121

State Role Title:Procurement Officer II

Hiring Range: $60000.00 - $70000.00

Pay Band: 5

Agency: State Council of Higher Educ

Location:St Council of Higher Education

Agency Website:

Recruitment Type: General Public - G

Job Duties

About SCHEV
The State Council of Higher Education for Virginia (SCHEV) is the coordinating body for the nations pre-eminent system of postsecondary education. Among its primary responsibilities are: the development of a statewide strategic plan for higher education; the facilitation of collaboration among postsecondary institutions that enhances academic quality and operational efficiency; and the development of system-level recommendations on budgetary and policy matters.

The Council and its staff play multiple statutory roles in financial budgetary and policy matters related to Virginia higher education including: (i) developing policies formulae and guidelines for the fair and equitable distribution and use of public funds among the public institutions of higher education; (ii) providing periodic updates of base-adequacy funding guidelines; and (iii) calculating each public institutions basic operations and instruction funding need for each year of each biennium and making that calculation available to the Governor the General Assembly and the public colleges and universities. To fulfill these duties and expectations SCHEV requires expertise in not only finance accounting budgeting and policymaking but also in the management of higher-education-related financial information and data.

SCHEV aspires to be a great place to work. It is an environment of public servants committed to developing an educationally and economically sound vigorous progressive and coordinated system of higher education in Virginia. We value honesty quality diversity inclusion growth-orientation personal well-being equity transparency and accountability. And we seek team players that will advance these values through their work and engagement.

About the Position
The primary responsibilities of the Procurement & Asset Specialist will be to provide accurate and timely purchasing functions in accordance with the Virginia Public Procurement Act (VPAA); Agency Procurement Surplus Property Manual (APSPM); and with SWAM requirements as well as with internal policies/procedures. Specifically the incumbent of this position will provide oversight of procurement activities for a wide variety of commodities through various procurement methods; analyze procurement program(s) and recommend program/policy/procedure changes to improve operational efficiency; perform outreach activities and communicate with vendors; and ensure policy compliance. The Procurement Specialist will also be responsible for performing ongoing contract development administration and analysis; making recommendations to improve contract and MOU agreements; and procuring goods and services in compliance with Commonwealth legislation specific to procurement statutes for state agencies.

This position will assist in financial management of agency funds to ensure compliance with all state and federal mandates and policies/procedures. This position is located in Richmond Virginia and eligible for limited telework.

Duties and Responsibilities
Procurement of Good Services and Assist agency staff with technical guidance for
procurements.
Data Entry- Through various systems including eVA Cardinal LAS FAACS TEBS BOA etc.
SPCC Reconciliations and Agency Gold cardholder
Contract/MOU Management Coordination and Administration
Promote the agencys use of Small Women-Owned and Minority Owned (SWaM)
businesses in regard to supporting the Commonwealth of Virginias SWaM Initiative
Assist with maintaining agencys ARMICS requirements with updating all procurement position related business processes
Problem Solving Judgement Planning and Organization
Citizen and Customer Interaction
Teamwork and Building Relationships
Training and Communication

Minimum Qualifications

Work history demonstrating considerable knowledge and experience with routine to complex procurement operations principles practices and methods of procurement for a wide variety of goods and services.
Experience demonstrating knowledge of proposal preparation bid preparation and general contract administration experience.
Experience conducting effective competitive and non-competitive negotiations.
Experience using and reconciling a business purchase charge card for procurement purposes.
Experience communicating in writing with demonstrated knowledge skills and abilities to perform technical writing and draft detailed specifications contracts reports and letters.
Experience demonstrating the ability to analyze data and to research interpret and apply procurement regulatory requirements polices and technical materials and analyze data.
Experience communicating verbally with demonstrated ability to provide technical guidance and customer service to external and internal customers.
Experience demonstrating the ability to work independently plan organize and prioritize competing task and manage deadlines in a fast past environment.
Experience demonstrating keyboarding skills and knowledge of computers and associated software including word processing spreadsheets database and E-mail applications.

Additional Considerations

Virginia Contracting Associate (VCA) certification or Virginia Contract Officer (VCO).
Considerable knowledge of the Commonwealths procurement regulations and practices for SWaM and eVA and experience using the eVA procurement system.
Considerable experience and knowledge of the Virginia Public Procurement Act (VPPA) and the Commonwealth of Virginia Agency Procurement and Surplus Property Manual (APSPM).
Considerable experience and knowledge of the administration practices/policies of the Commonwealths Small Purchase Charge Card (SPCC) Program and SPCC on-line reconciliation procedure.
Experience demonstrating the ability to access data and perform procurement analysis in the Cardinal system.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

INSTRUCTIONS FOR APPLICANTS
Cover letter and resume are preferred.

Applicants must apply through the Commonwealth of Virginia Recruitment Management System (RMS).
Applications submitted via email postal mail fax or in person will not be considered. When applying through RMS applicants are expected to fully represent their qualifications and work history on the State applications and/or in resumes. The decision to interview an applicant is based on the information provided in the application resume or other relevant documents; therefore applicants must supply detailed information. Submitting an incomplete state application/resume or a state application/resume lacking in detail may impact your interview eligibility. The RMS website will confirm receipt when the application is submitted successfully.

Other Information
SCHEV is an E-Verify and Equal Opportunity Employer.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to . Please include your name and the position number on the fax cover sheet. You may apply for this position at . Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Veterans people with disabilities AmeriCorps Peace Corps and other national service alumni are encouraged to apply.

Contact Information

Name: Taris Harmon

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.