Procurement Administrative Coordinator Mesa, AZ

Procurement Administrative CoordinatorJob Summary: The Procurement Administrative Coordinator provides administrative and operational support to the Procurement function including purchasing transactions vendor documentation recordkeeping and procurement tracking. The position works closely with the Senior Procurement & Vendor Management Specialist and partners with Real Estate/Facilities to support efficient operations compliance and continuity of :Process and manage day-to-day purchase requests and purchase orders including obtaining and verifying required approvals maintaining vendor information confirming pricing applying appropriate expense coding in accordance with established procedures coordinating receiving and ensuring all required supporting documentation is complete. Serve as the primary point of responsibility for routine supply ordering and and maintain purchasing records including purchase orders quotes packing slips receiving records invoices and other supporting accurate vendor files and assist with vendor onboarding by collecting and tracking W-9s certificates of insurance licenses certifications contracts and other required vendor and contract tracking tools including renewal and expiration dates required documentation and other procurement deadlines. Notify the Senior Procurement & Vendor Management Specialist of outstanding or upcoming with competitive quotes requests for proposals (RFPs) bids vendor communications and other procurement activities by organizing documentation tracking deadlines and following up on outstanding and maintain accurate information in purchasing systems databases spreadsheets logs and other tracking tools. Assist with reports and records needed for audits compliance activities and internal with purchasing-related invoice documentation credit card expenditure reports and reconciliation activities as as a backup to the Senior Procurement & Vendor Management Specialist for routine purchasing vendor administration recordkeeping and processing responsibilities. Provide support with other Procurement activities as needed to maintain timely service and continuity of timely and professional service to internal departments and external vendors. Identify recurring administrative issues or missing information and communicate opportunities for improvement to the Senior Procurement & Vendor Management administrative support for facility-related vendors contracts invoices purchase orders and records as with scheduling tracking and maintaining documentation for required inspections permits licenses and other regulatory requirements to support ongoing compliance as with the administrative coordination of vehicle registrations inspections maintenance records and related and process facility maintenance receipts invoices and related records to support accurate reporting and accountability as other duties as :Education:High School Diploma or GED or bachelors degree in Purchasing Supply Chain Business or a related field relevant experience may be considered in place of formal :Previous experience in procurement purchasing coordination administrative operations or operations support organizational skills with exceptional attention to ability to manage multiple tasks priorities and deadlines in a fast-paced in Microsoft Office Suite including Excel Word and Outlook; experience with procurement or facilities management software is a communication and collaboration skills with the ability to appropriately escalate and assist in resolving tracking and maintaining accurate records for reporting and compliance ability to deliver high-quality customer service to internal teams and external Conditions/Physical Requirements:Primarily office-based work with occasional travel to A New Leaf locations vendor sites or other business locations for meetings site visits or other business to sit for extended periods while working on a lifting of up to 25 lbs. for materials or office office environment with exposure to typical office equipment including computers phones and to manage multiple tasks and projects in a fast-paced be able to maintain confidentiality and professionalism in all accommodation may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with applicable Requirements: Must Be At Least 21 Years of AgeClass One Fingerprint Clearance CardCentral Registry Background CheckDrug ScreeningValid Unrestricted Drivers LicenseCurrent Auto Liability Insurance39 Month Motor Vehicle RecordAdhere to all organizational policies including the Code of Conduct professional standards and relevant to: Director of Procurement Supervisory Responsibilities: None