Private Events Coordinator

Our story is simple: were a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Colemans vision when he founded the company in 2006. He began building a seasoned team purchased two Hollywood studio lots and dramatically expanded our California office footprint by taking the company public in 2010.

Today from our Los Angeles headquarters to Silicon Valley to San Francisco to Seattle to Vancouver and beyond we own transform build and operate marquee office and studio properties. Fortune 500 premier growth companies and groundbreaking start-ups with an emphasis on those in the media and tech industries call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to bejust like our tenants and clients. We work closely with them to find and create the perfect environment and to provide the services that enable their employees to thrive.

We build we create value and were always looking towards whats next.

Job Summary:

The Private Events Coordinator will lead the venue rental program at prominent Hudson Pacific Properties assets including the historic San Francisco Ferry Building. Reporting directly to the Director of Events and Programming this position blends event sales client hospitality complex logistical coordination and administrative oversight.

What Youll Do:

Event Sales & Onsite Management (70%)

• Act as the primary manager for private event sales onsite coordination and venue stewardship across key properties.

• Host tours for prospective clients planners and vendors to drive rental bookings.

• Draft and manage proposals contracts event timelines floor plans and layout diagrams.

• Foster strong collaborative relationships with property management office tenants clients planners and vendors.

• Implement update and enforce venue policies safety guidelines and operating procedures.

• Manage event staffing schedules to ensure proper coverage for all bookings.

• Coordinate closely with property management and engineering teams to protect and maintain historic building infrastructure.

• Navigate and secure required city and regional permits (e.g. SFDPH SFFD ABC BCDC Port of San Francisco).

• Maintain accurate inventory records for venue event equipment and assets.

• Track market trends and maintain active engagement within the local events and hospitality community.

Administrative & Financial Support (20%)

• Maintain and distribute a master calendar of private events across departments.

• Track sales metrics venue revenue and booking pipelines.

• Oversee the end-to-end contracting process and manage client billing alongside accounting and property management.

• Collect verify and archive vendor Certificates of Insurance (COIs).

• Issue detailed event operational briefs and reminders to internal teams (engineering custodial security office management and tenants).

Creative & Cross-Functional Collaboration (10%)

• Serve as a creative thought partner for broader property programming activations and marketing initiatives.

• Capture occasional onsite photography/media during live events for marketing assets.

• Handle other operational duties as assigned.

What Youll Need:

• Minimum of two years related work experience in event coordination venue sales or hospitality management.

• 4-year degree from accredited college or university preferred.

• Flexible scheduling availability willingness to work a flexible schedule including evenings weekends and occasional holidays based on event schedules.

• Familiarity with San Francisco permitting processes city agencies and historic structure guidelines is highly preferred.

• Strong creative instincts and ability to collaborate.

• Expert time management and organizational skills.

• Exceptional interpersonal and client-facing skills with a track record of resolving conflicts and securing repeat business.

• Superior time management and multitasking ability in high-pressure fast-paced environments.

• Strong skills in all Microsoft Office applications especially Microsoft Word Excel and Outlook; familiarity with event management software or floor-planning tools (e.g. Tripleseat Social Tables) is a plus.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race color religion creed sex gender identity or expression national origin age disability medical condition marital status sexual orientation genetic information protected veteran status or any other basis protected by applicable law including federal state and local fair chance laws.

Employment is contingent upon completion of applicable screenings in accordance with local laws.

The company uses E-Verify to confirm the identity and employment eligibility of all new hires.

If you require a reasonable accommodation during the application or hiring process please notify us at so we can support you throughout the recruitment experience.

Required Experience:

IC