Principal's Secretary Parker Whitney Elementary (CL027173)

Rocklin Unified School District Last Revised: 12/97PRINCIPALS SECRETARY - ELEMENTARY SCHOOL AND ALTERNATIVE CENTERBASIC PURPOSE OF THE JOB CLASSIFICATIONTo assist an Elementary School or Alternative Center Administrator by participating in the planning organizing monitoring of the support activities of the school; to perform a variety of responsible clerical/secretarial and administrative support services related to the specific operations and programs of an Elementary School; and to do related work as CHARACTERISTICSEmployees in this classification receive limited supervision within a broad framework of policies and procedures. Assignments require knowledge of school site or alternative center operations and administrative procedures. Performance of these responsibilities requires initiative organizational skills problem-solving skills attention to details discretion good communication skills and sound judgement. Some positions in this class may direct and coordinate the work of TOElementary School Principal or Alternative Center AdministratorEXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES ( The following information is descriptive and is not restrictive as to duties required.)Serves as secretary for an assigned Elementary School or Alternative Center Administrator performing a wide variety of responsible secretarial and office support assignments and relieving the school administrator of routine administrative functions not requiring his/her immediate a variety of materials such as reports interoffice communications requisitions forms and letters from oral direction handwritten copy or clear office visitors/telephone callers answering questions related to school courses activities or programs referring persons to appropriate sources of parents faculty general public and students with questions concerns and/or material and information to teachers and other staff. PRINCIPALS SECRETARY - ELEMENTARY SCHOOL AND ALTERNATIVE CENTER - 2EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (Continued)Directs and monitors the completion of special projects assignments and activities as and organizes data for financial and budgetary purposes performing necessary arithmetic calculations verifying proper authorization for expenditures processing payments assisting with budget requests and preparing and prioritizes work flow through the office providing work direction to clerical staff aides and with utilization of school facilities arranging and coordinating school and community activities by maintaining a calendar of events dates and a variety of computerized data collection systems and other records/filing systems including attendance enrollment health student cumulative information and registration data as well as confidential maintain an appointment calendar for an assigned Principal or forms applications documents records and other arrange for substitutes for certificated and/or classified absences providing necessary information and maintaining and schedules a variety of meetings testing sessions etc. notifying participants confirming dates and times reserving meeting sites and preparing needed and resolves concerns and complaints using knowledge of school and/or alternative center policies procedures rules and personnel files for certificated/classified staff including performance evaluations time sheets absence sheets substitute time sheets and absence and screens ill or injured students or staff determining the nature of illness and/or injuries and providing basic first aid treatment or referring them to a nurse doctor parent or others as required by established District policies and supplies forms and materials maintaining an inventory and processing purchase requisitions as needed. PRINCIPALS SECRETARY - ELEMENTARY SCHOOLAND ALTERNATIVE CENTER - 3TYPICAL PHYSICAL REQUIREMENTSSits for extended periods; frequently stands and walks; ability to lift 25 pounds or carry objects weighing over 15 pounds; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communications; uses office equipment including computers telephones calculators copiers and WORKING CONDITIONSWork is normally performed in an office environment; regular contact with staff students and QUALIFICATIONSKnowledge of :Proper English usage grammar spelling vocabulary and office methods procedures and practices including filing systems business correspondence and telephone procedures and and account record keeping including general bookkeeping principles and procedures. Ability to:Learn the operations procedures policies requirements and legal procedures of an Elementary School and apply them with good judgment in a variety of perform work assignments requiring considerable judgment and a variety of rules and regulations and apply them to specific cases. Gather organize and compile data and prepare and maintain a variety of financial and statistical records and a variety of office support and maintain filing and record keeping systems including a computer data the confidentiality and security of sensitive information and arithmetic calculations quickly and and use a variety of computer software programs including word processing spreadsheets and other a variety of standard office machines and communicate both orally and in writing. PRINCIPALS SECRETARY - ELEMENTARY SCHOOLAND ALTERNATIVE CENTER - 4DESIRABLE QUALIFICATIONS (Continued)Ability to: (Continued)Establish and maintain cooperative working at a minimum rate of 60 words per minute from clear legible minor First Aid in compliance with established District and Experience: Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:Three years of previous experience in administrative and office support Requirements: Some positions may require the following:Ability to obtain a First Aid Certificate.