Pre-Visit Supervisor Patient Access Scheduling

Overview

At Augusta Health your work matters and so do you. Whether youre delivering direct patient care supporting operations or innovating behind the scenes every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job we offer a purpose-driven career in a nationally recognized independent health system located in Virginias scenic Shenandoah Valley.

Learn more about career opportunities on our Careers Page.

Our team members thrive in a supportive culture that values collaboration integrity and excellence. With opportunities across clinical and non-clinical areas Augusta Health is a place where your skills make a difference and your growth is a priority.

Why Join Augusta Health

We believe in taking care of the people who care for our community. Thats why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well-being career development and work-life balance. Whether youre launching your career or bringing in years of experience we provide the tools resources and encouragement to help empower you to reach your full potential personally professionally and financially.

Explore our Benefits current Hiring Incentives and our Taking Care of Us initiative which embraces Belonging Respect Inclusion Diversity Growth and Equity (B.R.I.D.G.E.) to see how we invest in our team members and culture.

Total Rewards & Benefits (may vary by position)

• Comprehensive insurance package including medical dental and vision coverage
• Retirement savings plans and financial wellness support programs
• Earned Wage Access Program allowing eligible team members to access a portion of earned wages before payday
• Generous paid time off and flexible scheduling to promote work-life balance
• Career development programs including clinical ladders shared governance and advancement opportunities
• Personalized onboarding with dedicated preceptors and ongoing educational support
• Tuition reimbursement and access to onsite childcare
• Free onsite parking 24/7-armed security for your safety a Health Fitness Reimbursement Program and an onsite credit union and pharmacy
• Competitive pay with shift/weekend differentials
• Employee discounts at the cafeteria gift shop pharmacy and local entertainment venues (i.e. movie tickets)

Full details are available on our Benefits Page.

Job Summary

This position plays a critical role in supporting Augusta Healths mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative patient-centered environment and helps drive outcomes aligned with organizational priorities.

Patient Access Pre-Visit Supervisor is responsible for operations and supervising staff performing patient scheduling pre-registration patient payment estimates and other upfront revenue cycle job duties in the systems Centralized Call Center. The Pre-Visit Supervisor ensures accuracy of appointment scheduling in both the hospital and physician group Health Information Systems in addition to data collection and entry into those systems in keeping with all regulatory guidelines and requirements.

Supervisory responsibilities include assigning and directing work staff scheduling and timekeeping interviewing recommending for hiring training performance appraisals rewarding / recognizing team and individual success. The supervisor also provides guidance and mentoring of new and/or existing staff with daily work effort and proper handling of appointments and accounts.

Responsibilities also include participating in corrective action and / or performance improvement planning along with manager guidance. The supervisor is responsible for addressing complaints and resolving problems. The supervisor also provides relief and support to the call center team members to ensure optimal coverage of incoming and outgoing calls to schedule patient appointments.

The individual in this role communicates effectively with clinical/technical departments to ensure timely throughput of patients.

Essential Job Duties

• Support the organizations mission vision values and promise and foster a patient centric professional environment that encourages patient loyalty.
• Responsible for the supervision and coordination of personnel and operations of Pre-Visit Services department. Acts as first level of support for problem solving with operations and system questions.
• Maintain appropriate staff schedules and optimize FTEs to meet demands incoming and outgoing call volumes.
• Ensure staff timekeeping in accordance with payroll processing requirements.
• Provides training and direction in the use of scheduling pre-registration and insurance verification systems to Pre-Visit Specialist team members.
• Works with hospital departments and the Patient Access Training and Quality Assurance Team to establish scheduling pre-registration insurance verification and patient check-in policies and procedures.
• Conducts formal training as needed for Pre-Visit Specialists in accordance with departmental and Augusta Health policies and procedures.
• Works with the department Training and Quality Assurance Team to ensure that all core competencies are met by all Pre-Visit Specialist team members.
• Schedules staff for all required necessary training education competency assessments and developmental courses and ensures attendance while maintaining adequate staffing for call center operations.
• Ensures quality and accuracy of scheduling and pre-registration data entry to support department KPIs (Key Performance Indicators) and to support patient safety and enable complete accurate and timely billing.
• Ensures compliance with all requirements in respect to applicable accreditation agency CMS state and federal laws and regulations and payer requirements. Stays abreast of changes in the and shares information with team members.
• Collaborates with customer departments to ensure consistent and ongoing communication of issues concerns changes process improvements in support of an exceptional patient experience.
• Monitors processes on a continual basis to ensure operational precision in areas of responsibility. Prioritizes work assignments issues concerns to ensure any immediate patient or personnel related issues concerns complaints are handled timely and professionally.
• Creates fosters and maintains a professional work environment and is capable of exercising sound judgement when dealing with discipline matters. Recommends disciplinary action when appropriate. Enforces departmental and organizational policies and procedures. Evaluates staff performance on an annual basis in collaboration with manager.
• Maintains excellent team working relationship with department leadership and front-line team. Supports team decisions and seeks win-win solutions.
• Demonstrates ability to function independently prioritize assignments from manager and or director. Flexible in dealing with a variety of patient/family internal and external customers and personalities and able to reach resolution and know when to raise to next level of management for support. Able to identify and report quality or risk issues to manager or director in a timely fashion.
• Completes all job-related competencies timely and seeks professional growth and development opportunities to support upward trajectory of self department and organization.

Required Qualifications

• Education: High School Diploma or GED equivalent
• Licensure/Certification: CHAA (Certified Healthcare Access Associate)
• Experience:
  • Five years healthcare related experience including knowledge of health insurance and applicable laws and regulatory guidelines
  • Healthcare related patient appointment scheduling
  • Two years in leadership role such as Team Lead or similar
• Drivers License: N/A
• Eligibility to work in the United States and meet Virginia state employment requirements

Preferred Qualifications

• Education: Associates Degree in Business Finance Health Information Management or related field
• Licensure/Certification:
  • CHAM (Certified Healthcare Access Manager) from the National Association of Healthcare Access Management (NAHAM)
  • Certification from Healthcare Financial Management Association (HFMA)
• Experience:
  • One year as Supervisor in Patient Access
• Prior experience in a hospital healthcare system or related service-oriented environment
• Familiarity with Augusta Healths systems workflows or organizational culture is a plus

Competencies Knowledge Skills and Abilities

• Must exhibit professional image behaviors and require the same of others
• Healthcare information (computer) systems experience required
• Excellent written and verbal communication
• Proficient skills using computer systems software programs (Microsoft Office) Outlook multi-line phone system and other office equipment
• Working knowledge of healthcare terminology
• Ability to manage very busy fast-paced environment
• Ability to manage staff schedules to patient / call volume demands
• Ability to problem solve and manage patient complaints to a satisfactory outcome
• Must be able to define problems collect data establish facts and draw valid conclusions.
• Medical Terminology
• CPT/ICD-10 knowledge
• Excellent interpersonal and organizational skills
• Demonstrates leadership abilities
• Innovative thinking
• Is an agent for change and has a positive patient centric attitude
• Ability to receive and express detailed information through oral and written communications
• Self-starter with ability to influence others to grow and improve

About Augusta Health

Augusta Health is an independent nonprofit mission-driven health system located in Fishersville Virginia in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services including Augusta Medical Centera 255-bed facilityand Augusta Medical Group which operates 40 practice locations and four urgent care centers. Our commitment to excellence innovation and compassionate care makes Augusta Health a leading employer and healthcare provider in the region.

Discover more about our history values and community impact on our About Us Page.

Equal Opportunity Statement

Augusta Health recruits hires and promotes qualified candidates for employment without regard to age color disability gender identity or expression marital status national or ethnic origin political affiliation race religion sex (including pregnancy) sexual orientation veteran or military discharge status and family medical or genetic information.

We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.

Required Experience:

Manager