Practice Coordinator, Physician Practice

Care New England Health System (CNE)and its member institutions Butler Hospital Women & Infants Hospital Kent Hospital VNA of Care New England Integra The Providence Center and Care New England Medical Group is a trusted integrated health care organization that fuels the latest advances in medical research attracts the nations top specialty-trained doctors hones renowned services and innovative programs and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

The Practice Coordinator is responsible for the day-to-day oversight of the administrative and clinical support functions for one or more assigned practices. The Practice Coordinator builds and maintains effective working relationships with providers and leaders throughout the Care New England system. As an advocate for patients and role model for staff they embrace and support innovative patient and family-centered care within our CNE practices. The practice Coordinator will collaborate with nursing leadership and/or medical assistants within the practice to ensure quality service and access for our patients.

1. Upholds the mission vision and values of CNE. Responds timely to provider needs escalates issues as appropriate and participates in the development of action plans aimed to improve the provider experience.
2. Maintains administrative support activities to ensure the effective and efficient operations of assigned practices.
3. Ensures employee satisfaction for the practice(s) managed. Collaborates with practice leadership and other stakeholders to develop and implement action plans to improve the employee experience.
4. Develops and maintains staff schedules to support the providers in the delivery of patient care.
5. Manage inventory control and purchasing of office and medical supplies.
6. Process employee and clinician payroll per policy.
7. Oversees front end financial processes including the collection of demographic and insurance information insurance verification pharmacy information referrals medical necessity and prior authorizations. Monitors the collection of patient financial responsibility. Ensures timely reconciliation of the cash drawer(s). Prepares daily deposit.
8. Manages the timely resolution of coding and professional billing work queues and other work queues as assigned to the practices. Delegates work to office staff as appropriate and provides feedback to staff and providers to prevent errors and denials from occurring in the future. Proactively implements process changes to prevent errors and denials from occurring.
9. Monitors operational metrics including but not limited to visit volumes RVUs schedule utilization next available appointment no-show rate cancel/reschedule rate and charge lag. Identifies barriers to achieving target and collaborates with Practice Administrator clinicians and staff to develop and implement solutions for reaching designated targets.
10. Holds daily huddles with staff and providers. Conducts monthly staff meetings to address organization and practice initiatives.
11. Assists the Practice Administrator (PA) and/or Manager (PM) with the supervision of staff. Provides ongoing support to ensure employees are competent to perform their duties. Distributes and reviews their work and reports any compliments or concerns to the PA/PM.
12. In coordination with the PM/PA interviews hires and ensures that new employees are properly oriented to the practice and their new role. Collaborates with teams across CNE and CNEMG to successfully onboard all new providers.
13. Reports and responds to all safety and quality issues using CNEs event reporting system. Informs Practice Administrator of all safety and quality issues.
14. Assists in developing and implementing departmental manuals and procedures.
15. Supports the practice by filling in for staff during periods of staff shortages due to open positions vacations illness or leave of absence.
16. Monitors quality and patient satisfaction metrics and assists in the design and implementation of action plans to drive continuous improvement. Addresses and resolves patient concerns and complaints.
17. Performs other duties as assigned.

• High School or GED required; Associates degree preferred.
• A minimum of three (3) years of administrative experience in a medical practice setting is required.
• Prior experience in a supervisory capacity is preferred.

Americans with Disability Act Statement: External and internal applicants as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including but not limited to hospital policy mission vision and values.