Practice Assistant II, Heart Failure & Transplant Service
Job Location:
Boston, MA - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Heart Failure and Transplant Service Hybrid MondayFriday Full-TimeBuild your career in healthcare while making a meaningful difference in the lives of patients receiving specialized cardiac care!
We are seeking an organized compassionate and detail-oriented Practice Assistant II to join our Heart Failure and Transplant this important administrative role youll serve as a key connection between patients and healthcare providers helping coordinate appointments diagnostic testing referrals and other essential services in a busy ambulatory care setting.
This is an exciting opportunity to develop specialized expertise in cardiovascular care while working alongside a dedicated clinical team supporting patients with complex heart conditions and transplant-related healthcare needs.
What Youll Do
- Serve as a primary point of contact for patients and providers delivering professional compassionate service and helping resolve complex administrative and patient-related concerns.
- Coordinate patient appointments diagnostic testing and referral visits ensuring timely scheduling and accurate tracking.
- Manage Epic In Basket messages related to patient scheduling and facilitate communication with members of the clinical team.
- Answer and triage incoming telephone calls respond to patient inquiries and appropriately escalate complex concerns.
- Assist patients with insurance verification managed care requirements referrals and prior authorizations for procedures as needed.
- Provide information about financial services self-pay resources and insurance-related processes to help patients navigate their care.
- Support registration verification co-payment collection cash management and encounter form reconciliation to ensure accurate administrative and financial processes.
- Collaborate with providers and clinical staff to resolve scheduling challenges and complex patient service issues.
- Provide cross-coverage for other Practice Assistants as needed and assist with training and orientation of new team members.
- Maintain accurate confidential patient information in accordance with HIPAA guidelines while supporting efficient patient flow and practice operations.
- Participate in special projects and process improvements that enhance the patient experience and overall practice efficiency.
Qualifications
- High school diploma or GED required.
- 2-3 years of office experience required.
- Strong written and verbal communication skills including a good command of English and familiarity with medical terminology.
- Excellent interpersonal and customer service skills with the ability to communicate effectively with patients providers and colleagues.
- Exceptional organizational multitasking and time management skills with strong attention to detail.
- Ability to work independently and collaboratively in a busy high-volume healthcare environment.
- Strong problem-solving skills with the ability to manage complex administrative issues and identify appropriate solutions.
- Ability to provide administrative guidance and serve as a resource to fellow team members.
- Proficiency with computer applications and administrative systems used in healthcare practice operations.
Additional Job Details (if applicable)
- Hybrid work arrangement with a MondayFriday schedule.
- Comprehensive benefits including medical dental and vision coverage.
- 403(b) retirement plan.
- Tuition reimbursement.
- Discounted MBTA pass and additional employee perks.
- Opportunity to grow your career within the Heart Failure and Transplant Service.
- Develop specialized expertise in cardiovascular care coordination diagnostic scheduling referral management and healthcare administration.
- Collaborate with physicians advanced practice providers and multidisciplinary teams dedicated to delivering exceptional heart failure and transplant care.
- Gain valuable experience navigating complex patient needs insurance processes and specialized ambulatory practice operations.
- Build leadership and mentoring skills by assisting with training and supporting fellow administrative team members.
Youll play an important role in helping patients navigate complex cardiac care while ensuring they receive timely compassionate and coordinated support throughout their healthcare journey. Join a collaborative team where your organizational skills problem-solving abilities and commitment to exceptional patient service make a meaningful impact every day!
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.71 - $24.94/HourlyGrade
3EEO Statement:
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Junior IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
