Practice Assistant

THE FIRM

As a leading international law firm we are dedicated to excellence through impactful communication collaboration and community involvement. Our company culture has earned us one of the 100 Best Companies to Work For for 27 consecutive years. This honor along with many others highlights our commitment to innovation and professional development. At Alston & Bird LLP our foundation is made of trust reliability and compassion.

JOB DESCRIPTION

The Practice Assistant Patent Prosecution serves as a key member of the patent team supporting critical aspects of the patent prosecution process. Responsibilities include preparing and filing Information Disclosure Statements (IDS) coordinating Notice of Allowance (NOA) workflows assisting with patent proofing and driving operational initiatives that enhance efficiency and accuracy. This role requires exceptional attention to detail strong organizational skills and a commitment to delivering outstanding client service while ensuring all deadlines and filing requirements are met.

ESSENTIAL DUTIES

Patent Prosecution Support

• Prepare review and file Information Disclosure Statements (IDS) including ongoing updates and citation management
• Manage Notice of Allowance (NOA) workflows including client reporting checklist completion and audit resolution
• Support patent proofing processes to ensure accuracy and completeness of filings prior to submission

Docket & Matter Management

• Monitor docket deadlines and proactively manage workflow to ensure timely completion of tasks
• Track application status using USPTO systems and internal docketing tools
• Maintain organized and accurate electronic files in accordance with firm procedures

Client Service & Reporting

• Prepare and send client correspondence related to filings NOAs and portfolio updates
• Apply client-specific instructions and reporting requirements across matters
• Collaborate with attorneys agents and team members to ensure consistent highquality service delivery

Special Projects & Operational Support

• Support special projects including data audits intake/transfer support and process improvement initiatives
• Assist with portfolio organization and file management projects
• Contribute to development and refinement of templates workflows and operational best practices

SKILLS NEEDED TO BE SUCCESSFUL

• Strong working knowledge of U.S. patent prosecution
• Exceptional attention to detail and commitment to accuracy in a highvolume environment
• Strong organizational and time management skills with the ability to manage competing deadlines
• Excellent written and verbal communication skills
• Ability to work independently while also collaborating effectively within a team environment
• Proficiency with patent docketing systems and USPTO tools (e.g. Patricia and Blackbox)
• Demonstrated ability to identify inefficiencies and contribute to process improvements

EDUCATION & EXPERIENCE

• 3 years of patent prosecution experience in a law firm or corporate legal department
• Demonstrated experience preparing and filing Information Disclosure Statements
• Experience with electronic filing systems and document management platforms required

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal state or local law. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law on the basis of race color religion sex age sexual orientation gender identity and/or expression national origin veteran status or disability in relation to our recruiting hiring and promoting practices.

The statements contained in this position description are not necessarily all-inclusive additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact.

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter search firm or employment agency you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.