Practice Assistant (70-100k)

Capstone Search Partners

Job Location:

Seattle, WA - USA

Monthly Salary: Not Disclosed

Posted on: 9 days ago

Vacancies: 1 Vacancy

Job Summary

The Opportunity: Senior Practice Assistant

Send resumes to:

Position Overview

Join a highly awarded nationally recognized law firm where excellence collaboration and professional growth are at the heart of everything we do. We are seeking an experienced Senior Practice Assistant to become a key member of our litigation team. This is an outstanding opportunity for a polished legal professional who thrives in a fast-paced environment enjoys supporting sophisticated legal matters and takes pride in delivering exceptional work product while serving as a trusted partner to attorneys and clients alike.

Key Responsibilities

Prepare revise format and finalize a broad range of legal documents including pleadings motions contracts correspondence and other case-related materials.
Utilize and customize firm templates and document shells while ensuring accuracy consistency and compliance with court and firm standards.
Coordinate the production assembly filing service and organization of legal documents for both state and federal courts.
Prepare attorney notebooks hearing binders trial materials and other case management resources for depositions hearings mediations and trial.
Maintain complex attorney calendars monitor litigation deadlines and proactively manage scheduling to ensure compliance with court rules and case timelines.
Review incoming correspondence court notices and legal documents to identify critical deadlines and communicate time-sensitive information to attorneys.
Enter review edit and finalize attorney time entries within the firms billing platform while ensuring accuracy and timeliness.
Assist with the billing process by proofreading invoices managing proformas incorporating attorney revisions tracking approvals and coordinating the distribution of finalized client invoices.
Coordinate meetings client conferences depositions and other events including conference room reservations catering and logistics.
Prepare professional presentations reports spreadsheets and other administrative materials using Microsoft Office applications.
Manage attorney contacts distribution lists electronic and physical correspondence travel arrangements and other day-to-day administrative functions.
Support attorney compliance with Continuing Legal Education (CLE) reporting requirements and assist with business development and professional expense requests.
Maintain practice group resources internal databases and other firm systems while adhering to the highest standards of confidentiality professionalism and ethical responsibility.
Serve as a dependable resource for attorneys clients and colleagues by anticipating needs exercising sound judgment and providing exceptional client service.

Desired Qualifications

7 years of experience as a Legal Assistant Practice Assistant or Legal Secretary within a law firm environment.
Litigation experience is required with a strong understanding of court procedures legal filings calendaring and litigation support.
Experience supporting construction litigation engineering architecture or design-related matters is highly preferred but not required.
Demonstrated experience preparing and filing pleadings in both state and federal courts.
Strong knowledge of legal billing practices attorney time entry and invoice/proforma management.
Advanced proficiency with Microsoft Office Suite including Word Outlook PowerPoint and Excel.
Excellent organizational skills with the ability to manage multiple attorneys competing priorities and shifting deadlines.
Exceptional proofreading formatting and written communication skills with outstanding attention to detail.
Professional resourceful and proactive with the ability to work independently while collaborating effectively with attorneys and staff.
High level of discretion and commitment to maintaining client confidentiality and firm policies.

Required Experience:

Junior IC

The Opportunity: Senior Practice Assistant Send resumes to: Position OverviewJoin a highly awarded nationally recognized law firm where excellence collaboration and professional growth are at the heart of everything we do. We are seeking an experienced Senior Practice Assistant to become a key membe...