PPM Admin Assistant (COL) 5.1

We are a leading industrial mechanical electrical and civil construction services provider for the fossil and nuclear power pulp and paper chemical mining and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services.

MOR PPM Inc. is seeking an Administrative Assistant in Lakeland computer/technical skills and experience in office administration preferred.

Essential Duties and Responsibilities:--

• Drafts correspondence for signature according to established policies and procedures.
• Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.
• Maintains appointment schedules screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
• Operates office equipment computer skills are a must.
• Attends meetings seminars and conferences; takes notes and/or furnishes information.
• Prepares agendas reports tables and other complex documents for reproduction and distribution.
• Establishes and maintains official documents and records in appropriate files.
• Coordinates and reviews the work of other clerical support staff.
• Maintains various records on office activities pertaining to personnel purchasing travel expenses contracts billings insurance etc.
• Inputs payroll maintains all records and reports requirements for the department pertaining to payroll and personnel functions.
• Assists with preparing purchase requisitions managing purchase orders P-Card transactions and processing invoices for payment.
• Receives visits or calls regarding complaints which may be resolved or referred to the proper person for resolutionn.
• May perform payroll duties.
• May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.
• Position is designated as Mission Critical.

Qualifications:

• High School Diploma or equivalent
• Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
• Proficient in Business English mathmatical problem solving and computer skills.

Physical Requirements/Job Site Requirements:

• Must be able to complete hiring paperwork electronically through DocuSign
• May be required to lift and carry items weighing up to 50 pounds
• Must posses enough strength and stamina to perform the technical duties and essential functions as identified above
• Must be able to move in and around confided spaces and uneven areas
• Must have full range of motion consistent with age
• Must be able to climb and maintain balance ladders
• Must be able to adequately hear and respond to voice commands and alerts from other employees alarms and other job-related noises
• Visual acuity depth perception and color discrimination consistent with that required to work at heights and on uneven surfaces
• Safety/Steel toe shoes are required.

#PPM

Please review our Affirmative Action Policy.