PPECC Administrative Assistant Longview

Position Summary
We are seeking a PPECC Administrative Assistant to support the daily operations of our Prescribed Pediatric Extended Care Center (PPECC). This position provides clerical organizational and communication support to ensure efficient center operations while creating a welcoming environment for patients families and staff. Full-Time and Part-Time opportunities available.

May include interaction with medically fragile children nursing staff therapy teams and family members in a fast-paced pediatric healthcare setting

Schedule
MondayFriday with shifts scheduled between 7:00am6:00pm
Occasional extended hours or weekend marketing events as needed

Major Responsibilities

Greet families staff and visitors in a professional and welcoming manner
Answer phones route calls and respond to messages appropriately
Maintain and organize patient records and administrative documentation
Assist with daily census tracking and attendance logs
Support staff scheduling and communicate schedule updates to management
Track employee training documentation and compliance deadlines
Monitor office inventory and assist with ordering supplies
Prepare reports letters and administrative documents as directed
Support licensing audits surveys and compliance readiness activities
Maintain confidentiality of patient and employee information in accordance with HIPAA
Assist with center events and approved weekend marketing activities
Maintain a clean organized and efficient front office environment

Qualifications
High School Diploma or GED required
12 years of administrative experience preferred
Experience in healthcare pediatric or childcare setting strongly preferred
Proficiency in Microsoft Office and/or EMR systems
Strong organizational communication and multitasking skills
Ability to maintain professionalism and confidentiality in a healthcare setting
Ability to work independently and as part of a team
Must pass background check and misconduct registry screening
Must complete required immunizations and TB screening

Benefits
Paid Time Off
Healthcare Benefits (Medical Dental and Vision)
In-house Training
401(k)
Supportive Team Environment
Professional Growth Opportunities

About Us
VIVA Pediatrics is a nurse-owned and operated provider of pediatric home health and medical day care services committed to delivering high-quality care to children and their families. We put our HEART (Honest Excellence Adaptable Relationships and Teamwork) in everything we do.