PNCA Student Affairs Office Assistant

Willamette University founded in 1842 is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus adjacent to the Oregon State Capitol hosts a distinguished undergraduate liberal arts college in Salem Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs including Oregons top-ranked MBA program the Northwests oldest law school as well as MA/MFA programs at PNCA and masters degrees in data science and computer science.

Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health dental life insurance retirement substantial paid time off tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette please contact our HR Department or call us at .

POSITION SUMMARY

Reporting to the Dean of Students for Community Care & Inclusion at PNCA the Student Affairs Office Assistant plays a critical role in providing comprehensive administrative support and operational coordination for the PNCA Office of Student Affairs. This role assists student clubs and organizations provides support for key campus events office coverage marketing and promotion for departmental events. This position will participate in major university-wide events including admitted student days orientation move-in and admissions events.

RESPONSIBILITIES

Student Engagement and Leadership Support

• Act as the primary point of contact for active undergraduate and graduate student clubs and organizations helping them navigate university processes.

• Assist active student clubs and organizations with purchasing items approved by the Student Council (graduate and undergraduate)

• Supervise the work of student office assistants

Administrative Support & Office Operations

• Manage email and communication requests from active clubs and organizations at PNCA and the general account routing to the appropriate staff member or responding accordingly.

• Assist with reconciliation of monthly expenditures of the PNCA Student Affairs Team (DOS Director & Assistant Director)

• Provide coverage for the Office of Student Affairs PNCA

• Provide Office support including tracking and monitoring of supplies general office organization and maintenance (watering plants tidying the office organizing student affairs supplies)

• Assist the Office with scheduling and coordinating meetings with external constituents and campus partners.

• Manage Student Life marketing and promotions.

Event Coordination & Marketing

• Provide general support for key campus activities and events which can include assistance with purchasing set-up breakdown and other duties.

• Assist with flyer and poster design for the Office of Student Affairs

• Actively participate in major University events such as Orientation Move-in Move-out Admitted Students Day and Admissions events.

Professionalism & Compliance

• Respect and maintain confidentiality parameters of operation professional protocols and individual privacy as required by law.

• Perform other duties as assigned by supervisor or their designee.

QUALIFICATIONS

Minimum

• High School Diploma.

• Ability to cultivate relationships with campus constituents.

• Ability to effectively communicate with diverse audiences.

• Understanding of event planning processes and ability to support student groups in executing successful events.

• Ability to provide administrative support to functional areas in a timely manner.

Preferred

• Bachelors Degree from an accredited higher education institution

• Familiarity with an art and design college environment

• Previous experience working with college students

• Previous experience working in an office environment

• Experience using Google Applications Canva Adobe or other products to design flyers.

Typical Work Schedule: Monday through Thursday 9:00 am to 2:00 pm. Occasional Fridays and evenings.

Physical Demands & Working Conditions: Typical work is performed indoors in a normal office environment.

Salary: $18.95/hr for an average of 20 hours a week.

You will need to upload the following two documents as part of your application materials in the My Experience section labeled Resume:

• Cover letter addressing qualifications

• Current resume

Applications will be reviewed on a rolling basis until the position is filled.

Incomplete applications will not be considered.

BACKGROUND CHECK REQUIREMENT:
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

REASONABLE ACCOMMODATIONS STATEMENT:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

INSTRUCTIONS FOR APPLICANTS:

Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.