Plant Administrator

At API we take our culture transformation seriously! To help find the best fit for our positions and organization we ask that you complete our 10-minute Culture Index Survey. Simply follow the link after submitting your application to help us use our interview time to dive deeper into your job behaviors and work history. Summary:

The Plant Administrator provides administrative and clerical support to the plants Operations and Human Resources teams. This role supports daily plant activities by maintaining accurate records coordinating communications and events supporting ERP-related administrative tasks and ensuring smooth execution of clerical processes that enable operational efficiency.

What You Will Do:

Administrative & Clerical Support

• Provide day-to-day administrative support to plant leadership Operations and HR teams.

• Support plant leadership with ad hoc projects and administrative tasks as assigned.

• Maintain organized and professional office and shared workspaces.

Document Control & Records Management

• Scan index file and maintain electronic and physical records including HR training safety quality and operations documentation.
• Ensure documents are properly controlled updated and retained in accordance with company policies.
• Maintain confidentiality of sensitive employee and business information.
• Retrieve documentation for audits reviews or leadership requests.

ERP & Systems Support

• Perform administrative transactions and data entry within the plant ERP system (PLEX).
• Support Operations and HR with basic ERP reporting document uploads and record maintenance.

• ERP experience preferred; training will be provided for PLEX-specific processes.

HR Administrative Support

• Assist with employee file maintenance onboarding documentation and distribution/collection of HR forms.
• Support interview scheduling training coordination and orientation logistics.
• Maintain training records sign-in sheets and documentation tracking.
• Provide clerical support for timekeeping attendance and employee communications as directed by HR.

Plant Communications & Coordination

• Coordinate internal communications postings and plant-wide announcements.
• Maintain bulletin boards signage and visual management materials.

Events Catering & Employee Engagement

• Coordinate plant events such as employee recognition activities celebrations safety events and engagement initiatives.
• Order catering and refreshments; coordinate vendors and logistics.
• Track event-related expenses and submit documentation per company procedures.

What You Bring:

• • High school diploma or GED required; Associate degree preferred.
  • Minimum of 2 years of administrative or clerical experience; manufacturing or plant environment preferred.
  • Proficiency in Microsoft 365 (Outlook Word Excel Teams).
  • Experience with ERP systems preferred (PLEX strongly preferred but not required).
  • Strong organizational skills attention to detail and ability to manage multiple priorities.
  • Ability to handle confidential information with professionalism and discretion.

• Preferred Qualifications

  • Prior experience supporting HR or Operations teams in a manufacturing environment.
  • Familiarity with document control training records and audit preparation.
  • Experience with timekeeping systems or purchasing processes.

  Core Competencies

  • Strong attention to detail and follow-through
  • Professional communication and interpersonal skills
  • Confidentiality and integrity
  • Customer-service mindset
  • Ability to adapt in a fast-paced plant environment

• Physical Requirements

  • Ability to sit for extended periods of time while performing administrative tasks.
  • Frequent use of hands and fingers to operate a computer keyboard mouse telephone and other standard office equipment.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to see read and interpret documents reports and computer screens.
  • Occasional standing walking bending and reaching within the office environment.
  • Ability to lift and/or move up to 30-50 pounds occasionally such as files office supplies or small equipment.
  • Ability to maintain focus and productivity in a typical office environment with moderate noise levels.

  • Ability to operate multi-line phone systems.
  • Ability to move throughout the facility to deliver documents or support office operations.
  • Occasional stooping or kneeling to access file cabinets or storage areas.

What We Offer You:

• Opportunity to impact culture through continuous improvement efforts.
• Empowerment to exhibit creative and out-of-the-box thinking.
• A chance to combine and showcase best practices from your years of experience.
• Full health & welfare benefits 401(k) PTO and developmental opportunities.
• Pay range $21.00 min- $25.00 max based upon education and experience.

Equal Employment Opportunity

We are an Equal Opportunity Employer and comply with all applicable federal state and local fair employment practices laws. We do not discriminate based on race color religion sex sexual orientation gender identity national origin age disability genetic information veteran status or any other protected status.