Plant Administrative Clerk

Location:USA Parkway

Schedule: Monday to Friday Day Shift

We are seeking a highly organized and resourceful Administrative & Plant Support Coordinator to provide comprehensive administrative human resources accounting and operational support within a manufacturing environment. This role is ideal for a professional who thrives in a fast-paced setting enjoys supporting multiple departments and can effectively manage competing priorities with a high degree of professionalism and confidentiality. The successful candidate will be a self-starter with excellent communication skills strong attention to detail and the ability to work independently with minimal supervision.

• Manage front office operations including answering phones and directing inquiries.
• Process incoming and outgoing mail packages and shipments.
• Order and maintain office supplies and inventory.
• Coordinate meetings employee events site visits and company functions.
• Prepare agendas schedules and meeting logistics.
• Maintain organized office operations and records.

• Assist with employee onboarding and new hire documentation.
• Maintain employee personnel files and HR records.
• Support benefits administration and employee inquiries.
• Review and track weekly timekeeping records for payroll processing.
• Coordinate applicant screenings and interview scheduling.
• Update employee contact information and emergency contact records.
• Assist with union-related administrative activities and employee reimbursement programs.

• Generate operational reports and maintain key production records.
• Support quality management and data entry activities.
• Assist with shipping documentation and outbound order processing.
• Track and report operational data as needed.

• Process invoices check requests and payment documentation.
• Support monthly accounting reporting activities.
• Manage purchasing card transactions and vendor payments.
• Assist with expense reporting and administrative financial processes.

• Coordinate community outreach activities and reporting.
• Serve as a point of contact for community programs and contribution requests.
• Support employee engagement and plant-wide events.

• High School Diploma or equivalent.
• Minimum of 5 years of administrative support experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint and Outlook).
• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Associates or Bachelors degree.
• Human Resources experience.
• Customer service experience.
• Experience supporting manufacturing plant or industrial operations.
• Experience with HRIS payroll ERP or related business systems.

The ideal candidate is:

• Highly organized and detail-oriented.
• Flexible and adaptable in a dynamic environment.
• Proactive and resourceful when solving problems.
• Comfortable interacting with employees at all levels of the organization.
• Able to balance administrative HR operational and accounting responsibilities effectively.

• Primarily office-based role.
• Approximately 75% sitting with occasional standing and walking.
• Ability to lift up to 20 pounds as needed.
• Work environment may include exposure to a manufacturing setting.