PIMS Specialist

Be the one who makes a difference!

At Vertex Education we are a team of high achievers courageous leaders and passionate believers in changing lives through education. As a purpose-led education services provider our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients schools students and communities. Be the one who makes a differencewith us.

Vertex Education is seeking a detail-oriented and highly organized PIMS Specialist to join our Compliance & PIMS Team. This role is responsible for supporting the management validation maintenance and submission of data related to the Pennsylvania Information Management System (PIMS).

The ideal candidate thrives in a deadline-driven environment enjoys working with data and communicates effectively with both internal teams and school partners. This position plays a critical role in ensuring accurate state reporting and supporting compliance operations across client schools.

KEY RESPONSIBILITIES:

1. PIMS Reporting:

• Serve as the schools primary support system for PIMS reporting timely submission of required state data collections.

• Ensure all state and internal reporting deadlines are met accurately and on time.

• Review and audit data submissions for completeness accuracy and consistency.

• Prepare validate extract and submit data for state-mandated reporting.

• Provide end-user support and training for staff using school systems troubleshoot application and reporting issues communicate with PDE Support when needed.

2. District Billing:

• Manage out-of-district students in our proprietary system VSIMS keeping data current based on School data.

• Prepare monthly invoices for schools send to districts and PDE if applicable.

3. Data Management & Analysis:

• Develop and improve processes workflows and tools related to data management and reporting.

• Maintain documentation related to reporting procedures and data standards.

• Utilize Excel and other systems to analyze and validate data sets.

4. Client & Team Collaboration:

• Communicate effectively with internal team members and school partners regarding deadlines requirements and reporting updates.

• Provide support to the PIMS & Compliance Team across various projects and initiatives.

• Explain education data definitions reporting requirements and submission procedures clearly and professionally.

• Keep Asana up to date with project status for PIMS as needed.

KNOWLEDGE SKILLS & ABILITIES:

Required Skills & Experience:

• Strong attention to detail and commitment to data accuracy.

• Ability to manage multiple priorities and meet established deadlines.

• Strong organizational and problem-solving skills.

• Proficiency in Microsoft Excel including:

  • VLOOKUP/XLOOKUP.

  • Conditional Formatting.

  • Filtering and sorting large data sets.

• Effective written and verbal communication skills.

• Ability to adapt in a fast-paced environment and handle interruptions professionally.

Preferred Qualifications:

• Experience with educational data systems or compliance reporting preferred.

• Familiarity with Pennsylvania education reporting systems or PIMS is a plus.

• Associates or Bachelors degree in Education Business Data Management or related field preferred.

Training:

• No prior PIMS experience required; training will be provided for candidates with strong technical aptitude and attention to detail.

Success Profile:

The successful candidate will demonstrate:

• High accountability and follow-through.

• Strong analytical thinking.

• Accuracy under pressure.

• Collaborative mindset.

• Commitment to client service excellence.

Be excited to be a part of our team and grow your career with us!

Be the one who enables us to positively impact over 258000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics finance technology human resources communications marketing facilities construction and food services. Be the one who is a diverse thinker a team player a smart risk taker an innovator and a difference maker by encouraging others to climb higher and reach farther to further education.

• Be yourself surrounded by wonderful people who care about you value your unique skills and lift you up.

• Be supported in your work by caring leaders and team members who want you to succeed.

• Be empowered to make a difference and climb higher and reach farther to change lives through education.

• Be well in all aspects of your life from your physical mental and emotional wellbeing to your finances.

• Enjoy industry-leading pay rewards referral bonuses with unlimited flexible paid time-off for performance.

• Be able to care for your health and your family with comprehensive medical dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.

• Enhance your growth and development with mentoring and money to take training classes.

• Thrive in a welcoming supportive and inclusive environment where we treat others with fairness and respect celebrate diversity and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference!

With an innovative mind a hungry heart and engaging spirit you can change lives through education. Be a part of Vertex Education and lets make a difference together. Apply Today!