Pharmacy Inventory Coordinator

Program: Pharmacy

Department: Health Services

Reports to: Associate Director of Pharmacy Operations

Schedule: Monday-Friday 7:30 AM to 4:30 PM

Status: Non-exempt

CENTERS MISSION: Building a world where LGBT people thrive as healthy equal and complete members of society.

DEPARTMENT SUMMARY: The Los Angeles LGBT Centers Department of Health Services is one of the nations largest and most experienced providers of LGBTQ-specialized primary care and related services Our mission to help LGBTQ people lead healthier happier lives is supported by our comprehensive array of client-centered services including primary care mental health psychiatry sexual health pharmacy case management nutrition clinical research housing services and a food pantry. The Center is one of a handful of Federally Qualified Health Centers in the nation specializing in serving LGBTQ people.

JOB SUMMARY: The Pharmacy Inventory Coordinator performs all aspects of inventory management including drug ordering creating/maintaining drug profiles in Pioneer Rx price updates perpetual and quarterly inventories oversees inventory/maintenance of the automated filling equipment and drug returns through the reverse distributor for all pharmacy dispensary and clinic medication rooms at various locations. The Pharmacy Inventory Coordinator is also a member of the 340B compliance team.

ESSENTIAL FUNCTIONS

Inventory Management

Order receive and store all medications and supplies including AM/PM orders and ScriptPro Robot items

Monitor and maintain appropriate inventory levels accounting for back-ordered items

Perform monthly inventory counts and weekly perpetual inventory checks including controlled substances and top 10 antiretrovirals (ARVs)

Conduct random stock verifications and adjust quantities in PioneerRx as needed

Remove and store expired medications separately; coordinate regularly with reverse distributor

Review drug usage and PAR levels to proactively identify and resolve inventory issues

Perform weekly drug backorder reviews and ensure proper documentation and communication

Data & Systems Management

Accurately enter and update medication data in PioneerRx in accordance with Center procedures

Maintain current system queues (e.g. ready for pick-up ready for fill return to stock)

Complete and reconcile inventory-related invoices

Maintain paperwork and filing systems in compliance with pharmacy laws

Medication Preparation & Dispensing

Prepare and fill automated dispensing equipment daily including loading vials labels and related supplies

Complete floor orders including purchasing and preparing items for pickup

Order and follow up on FOA (fill-on-arrival) items and communicate with clients as needed

Perform LAI (long-acting injectable) stock checks to ensure appointment readiness

Compliance & Quality Control

Ensure proper storage of all medications including refrigerator and freezer items

Log and monitor refrigerator/freezer temperatures; respond to excursions and quarantine items as needed

Collaborate with clinic staff to ensure compliance with the 340B program

Participate in the 340B compliance team and support ongoing program requirements

Communication & Coordination

Communicate with vendors regarding damaged items and ensure timely resolution

Send weekly notifications to providers and staff about medication stock issues especially for hormone therapies

Monitor and respond to all inventory-related chats and emails in a timely manner

Interact with patients providers staff and external pharmacies in a professional and courteous manner

Assist Financial Coordinators with tasks as needed

Participate in meetings and collaborative discussions

General Support

Help maintain a clean organized and safe pharmacy environment

Perform other duties as assigned

QUALIFICATIONS

Knowledge of or experience working with the LGBTQ community and familiarity with issues of particular relevance to LGBTQ people

A passion for the Centers work and its mission to make the world a better place for LGBTQ people

Current California Pharmacy Technician License; National Pharmacy Technician Certification preferred

Minimum 2 years of experience in a high-pressure professional medical environment and ability to work some evenings and weekends

Strong inventory / 340b purchasing knowledge

Strong communication organizational and interpersonal skills with a high level of attention to detail

Ability to work with pharmacy applications and other software systems

Working knowledge of Pioneer Rx preferred

Bilingual skills a plus (English/Spanish fluency preferred)

Demonstrated ability to work effectively with people of diverse races ethnicities nationalities sexual orientations gender identities gender expression socio-economic backgrounds religions ages English-speaking abilities immigration status and physical abilities in a multicultural environment.

The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race color ancestry national origin sexual orientation gender identity and expression sex pregnancy childbirth and related medical conditions religion disability age military or veteran status including status as a victim of domestic violence assault or stalking genetic information (including family medical history) political affiliation or activities medical or health conditions and marital status.

The Center requires that all staff working in Health Services clinical site locations receive the most up-to-date Influenza vaccinations and strongly recommends that staff also receive the latest COVID-19 vaccine. Staff not working at any of the Centers clinical sites are encouraged to receive the latest COVID-19 and Influenza vaccines but are not required to do so. For more information please contact .