Personal and Executive Assistant to the CEO

Workstream is a mission-driven company building the all-in-one HR payroll and hiring platform for managing the hourly workforce. There are 2.7 billion hourly workers making up 80% of the global workforce but this market has been heavily underserved by technology and deserves better. Workstream has been purpose-built for the hourly workforce from day one so that these businesses and their employees can thrive.

Our customers include leading brands from multiple sectors including Burger King Carls Jr./Hardees IHOP KFC and Culvers. We are a high growth series B company and quickly expanding our product portfolio to deliver on our vision. We are backed by legendary VCs and industry experts like Founders Fund BOND and Coatue.

We are looking for a highly organized proactive and discreet Executive / Personal Assistant to support our this role you will act as a trusted partner helping the CEO operate at maximum effectiveness by managing both professional and personal responsibilities.

This role requires someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. You will work closely with senior leaders investors and cross-functional teams while also assisting with personal logistics to ensure the CEO can focus on strategic priorities and maintain work-life balance.

The ideal candidate is resourceful highly discreet and comfortable navigating both strategic conversations and day-to-day operational or personal tasks.

• Manage the CEOs complex calendar prioritizing meetings and ensuring efficient time management across internal and external commitments
• Coordinate domestic and international travel including itineraries logistics and expense management
• Handle personal travel appointments family scheduling and lifestyle logistics as needed
• Prepare materials for board meetings investor updates leadership meetings and external presentations
• Act as a liaison between the CEO and internal teams partners investors and customers
• Help manage follow-ups on key initiatives and ensure accountability across leadership teams
• Assist with organizing company events leadership offsites and strategic planning sessions
• Draft and manage email correspondence and other communications on behalf of the CEO when needed
• Manage personal errands deliveries and household-related logistics as needed
• Handle confidential information with the highest level of discretion and professionalism
• Support special projects and operational initiatives as the company continues to scale

• 37 years of experience supporting a CEO or senior executive preferably in a high-growth startup or technology company
• Must bebased in or willing to relocate to Menlo Park CAand workonsite 5 days per week
• Exceptional organizational and time management skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to anticipate needs solve problems quickly and operate with minimal direction
• Experience managing complex calendars and coordinating across multiple time zones
• High level of professionalism discretion and emotional intelligence
• Comfortable working in a fast-paced ever-changing startup environment
• Proficiency with modern productivity tools (Google Workspace Slack Notion etc.)
• Flexibility and willingness to support personal and lifestyle tasks as needed

• Experience supporting a CEO or founder at a venture-backed startup
• Exposure to board and investor relations processes
• Experience coordinating global travel and cross-time-zone scheduling
• Interest in startups technology or the future of work
• Experience balancing both executive-level and personal assistant responsibilities

Know More About Workstream

• Information

  Workstream provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

  We are committed to the full inclusion of all qualified individuals.