People & Office Operations Coordinator

Hiring Onboarding and Employee Experience

• Support the full recruiting cycle: posting roles assisting with scheduling interviews and coordinating reference checks
• Own new-hire onboarding logistics account and equipment provisioning scheduling onboarding sessions and ensuring a smooth first-week experience.
• Representing Laminar at career fairs and events
• Support the offboarding process for departing employees including checklists equipment return and access removal.
• Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors.
• Help plan company culture initiatives and team events.
• Pointing employees to employee resources such as Benefits offerings Employee Handbook and more.

Office/Lab Upkeep

• Keep the office stocked and running restock supplies coordinate with the shared-space operator (Greentown Labs) on maintenance issues
• Manage keycard/fob access.
• Handle daily logistics: process incoming mail and packages manage conference room scheduling tidying the space and greet and direct visitors.
• Order and manage office essentials snacks supplies and branded materials
• Track membership and facility renewals.
• Monitor and triage the Ask Ops channel relay building and IT notices to the team
• Help plan and order for team lunches all-hands meetings and company gatherings.
• Support light IT-adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.

Expense & Vendor Platform Support (Ramp)

• Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.
• Submit expense reports for office purchases and process invoices from facilities vendors.
• Help maintain accurate vendor and purchasing records in coordination with Finance.

Office Lab & Facilities Transition (Phased Move)

• Support Laminars phased office relocation/space expansion partnering with leadership on move logistics timelines and mover coordination.
• Coordinate the hardware and equipment move (workstations lab/hardware equipment) in partnership with the IT and Hardware teams.
• Manage office setup at the new or expanded space furniture supplies signage and vendor management.
• Serve as an on-site point of contact for space-planning updates throughout the transition.

• 2 years of experience in office administration HR coordination or executive/administrative support ideally at a startup or fast-paced small company.
• Comfortable managing multiple workstreams at once and switching between people-facing and logistics-heavy work.
• Familiarity with expense platforms (e.g. Ramp) and general office/vendor management tools is a plus but not required.
• Strong judgment and discretion when handling confidential employee information.
• Excellent written and verbal communication skills.
• Comfortable working on-site and hands-on during a physical office move including light coordination with movers and vendors.
• Can physically lift up to 30lbs.
• Prior exposure to a hardware lab or manufacturing environment is a plus given the hardware relocation component of this role.

• Direct impact on product and culture.
• Comprehensive benefits package including Medical Dental Vision Life Insurance Disability Transportation benefit Health and Wellness benefit and more.
• 401k plan with employer matching
• Equity
• Competitive salary and bonus opportunities.
• Dynamic and inclusive work environment.
• Opportunities for growth and professional development.
• Access to Greentown Labs extensive network of cleantech startups.