P&E Assistant Marketing Specialist 1

GAI seeks a skilled highly motivated results-driven Assistant Marketing Specialist 1 to join our dynamic marketing team. This challenging and rewarding position will support the Power & Energy sectors and will be responsible for coordinating the pursuit process and preparation of winning proposals LOIs qualifications and presentations; and producing marketing collateral in collaboration with GAIs business sector leaders and technical marketing communications and administrative professional staff.

The successful candidate will be located near GAIs Homestead office location. This role begins in-office with the potential for a hybrid schedule in the future.

Our ideal candidate is passionate about the pursuit of success process improvement and committed to proposal excellence. If you also have excellent organizational and communication skills perform well under deadlines are a detail-oriented team player and most importantly have a positive client-first attitude we want to hear from you!

Join GAI and make your mark where exceptional professionals can work learn lead and achieve.

Essential Duties and Responsibilities:

• Participate in kick-off meetings proposal task scheduling review production and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing and editing marketing and technical content
• Assist in gathering costs for proposal submissions using excel
• Proofread to ensure continuity and compliance with legal technical and marketing specifications
• Support presentation efforts including presentation development rehearsal coordination materials preperation and logistics
• Coordinate conference and event activities including registrations materials logistics and exhibit support
• Maintain and populate detailed data in GAIs Deltek Vantagepoint database
• Develop and maintain marketing collateral including resumes project sheets and custom marketing materials
• Assist in carrying out other programs and projects as identified

Qualifications:

• 2 years of related experience as a proposal specialist/coordinator prior A/E/C industry experience preferred
• Associate degree required with a focus on business marketing graphic design journalism or related area. Bachelors degree preferred.

Competency:

• Proficiency with Microsoft Word Excel Outlook and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Ability to use templates
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours including nights and weekends on a limited basis to meet proposal deadlines
• Light local travel is required (up to 20%).

**Proposal writing and layout samples are strongly encouraged please include a URL on your resume or include PDF samples with your resume.

General Characteristics

• Begins to lead the development and implementation of various basic internal and external marketing proposal and business development support activities under the direction and supervision of senior staff.
• Shows progress in acquiring basic skills and developing knowledge of the fields concepts and principles.
• Follows processes procedures and record keeping and Quality Management System (QMS) protocols.
• Maintains and protects client and GAI proprietary and confidential information.
• Developing critical thinking skills.
• Maintains a culture of safety and integrates safe practices into all aspects of daily operations.
• Proficiency with Adobe Creative Suite.
• Ability to work flexible hours.
• Light local travel. Occasional out-of-state travel.
• Assists Task Managers (TMs) or Project Managers (PMs) with entry-level aspects of projects.
• Recommends and supports the development of innovative strategies to enhance productivity and efficiency.

Minimum Years of Experience

• 2 Years of Experience

Education

• Bachelors Degree or equivalent* in marketing graphic design writing business or similar field of study preferred

Certification/Licensure

• Take initiative in professional growth by participating in trainings webinars or certifications that enhance skills and contribute to individual development and team success.
• Drivers License

Technical Responsibilities

• Begins to lead basic marketing activities across one or more of the following areas:
• - Proposals/Qualifications
• - Presentations/Meeting Logistics
• - Marketing Materials Development & Maintenance: handouts project profiles resumes service summaries brochures etc.
• - Business Development Activities: Conferences sponsorships client events advertising initiatives awards lead and opportunities tracking vendor registrations research website/social media content etc.
• - Writing: Preparing marketing and technical content/proofreading to ensure continuity and compliance with legal marketing and technical specifications.
• - Graphic Design: Design of custom graphics to visually convey complex ideas.
• - Data Management: Supporting the entry and maintenance of data in GAIs CRM.
• - Public Outreach Support
• - Special Projects: Assist in carrying out other programs and special projects as identified.

Project and Task Management

• Responsible for personal task management and adherence to deadlines and scope.
• Works as part of a team and coordinates work with others.
• Strengthens internal client relationships and knowledge.

Management Responsibility

• Close supervision on all work assignments.
• No managerial responsibilities at this level.

Communication Skills

• Possesses basic oral and written communication skills. Identifies and acknowledges principles of teamwork and leadership.
• Organized creative detail oriented and ability to multi-task and prioritize work.
• Interacts primarily with internal project team members.

Why GAI

GAI offers an exceptional place to do meaningful work grow your career and make a real impact in communities nationwide. Youll join a collaborative multidisciplinary firm bringing together engineering planning and environmental expertise to deliver projects across transportation infrastructure power and energy markets. Working alongside accomplished colleagues youll help move projects from vision through construction creating solutions that keep people moving power essential systems and support responsible development.

At GAI youll work in a team-driven environment grounded in integrity respect and shared success with the flexibility resources and career support that reflect a real and lasting commitment to our people. That commitment includes comprehensive benefits wellness programs and employee discounts. With opportunities across the U.S. GAI offers the collaboration and client focus of regional teams supported by the stability resources and career-development opportunities of an established and growing firm.

Benefits To Working at GAI Include:ââ

Competitive Pay & Recognition

• Marketbased competitive compensation
• Performancedriven recognition and development bonuses

Comprehensive Health & Wellness

• Medical dental and vision plans
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Employee Assistance Program and wellness resources

Meaningful WorkLife Balance

• Generous paid time off 7 paid holidays
• Anadditionalfloating holidayuse it for what matters to you
• Paid maternity paternity and adoption leave

Growth Learning & Financial Security

• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications

Required Experience:

IC