PayrollAdministrative Coordinator

Valley Interior Systems

Job Location:

Toledo, OH - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

PAYROLL/ADMINSTRATIVE COORDINATOR TOLEDO OH

ABOUT VALLEY INTERIOR SYSTEMS

Over 45 years in business Valley has grown it has diversified and it has evolved. While never losing sight of those core values that have made us successful for decades we continue building on that foundation and pushing ahead to remain at the forefront of the construction industry.

For years we have been known for our interior systems throughout the Ohio River Valley. We have since grown to deliver a full line of commercial specialty offerings inside and out. Our eight branch locations throughout Ohio Kentucky and Tennessee along with Preconstruction and Prefabrication services look to provide a first-class experience for our customers employees and valued partners.

We are a company driven by passion innovation and a focus on quality- the same characteristics we look for in our employees. Join our team.

ABOUT THE ROLE

The Payroll & Administrative Coordinator is responsible for processing accurate and timely payroll for union and non-union employees in a construction environment. This role ensures compliance with collective bargaining agreements (CBAs) prevailing wage requirements and federal state and local regulations. The ideal candidate has hands-on experience with construction payroll union reporting Plexxis ERP and UKG HRIS software and works well in a fast-paced deadline-driven setting.

WHAT YOULL DO

Payroll Processing

Support weekly construction payroll for union and non-union employees using Plexxis Software
Review verify and import timecards job cost coding reimbursements labor allocations
Ensure accurate calculation of wages incentive pay overtime shift differentials deductions and garnishments
Prepare payroll and other reports for internal teams unions and external agencies

Union Reporting

Interpret and apply collective bargaining agreements (CBAs) accurately
Calculate and administer union dues benefits contributions annuities and fringe benefits
Prepare and submit required union reports and payments on schedule
Reconcile payroll deductions benefits and union contributions
Support prevailing wage and certified payroll requirements when applicable
Assist with audits related to payroll unions or benefits

Administrative Duties

Answer and route phone calls in a professional and courteous manner
Greet visitors and serve as the first point of contact for employees clients and vendors
Maintain a clean organized professional office and reception area
Manage incoming and outgoing mail deliveries and correspondence
Order track and maintain office supplies and equipment

Employee Support

Respond to employee payroll inquiries professionally and confidentially
Work closely with HR project managers safety team and accounting to resolve issues and questions
Support the new hire process and reporting using UKG and Plexxis software

WHO YOU ARE

2 years of payroll experience in a construction environment
Strong understanding of payroll laws garnishments wage & hour compliance and union reporting
High attention to detail with strong organizational and time-management skills

Preferred

Bachelors degree in business administration or related field or equivalent experience
Experience with prevailing wage or certified payroll
Familiarity with multi-union environments
Experience working with job costing systems
Direct experience processing union payroll and working with CBAs
Hands-on experience using UKG HRIS software highly preferred
Hands-on experience using Plexxis payroll software
Ability to communicate in Spanish and English highly prefer

Skills & Competencies

Strong analytical and problem-solving skills
Ability to manage multiple deadlines and changing priorities
Clear professional communication skills
High level of discretion and confidentiality
Proficiency in Excel and payroll reporting tools

Work Environment

Fast-paced construction and payroll environment in an office environment
Regular interaction with HR accounting safety team project teams and external business partners

BENEFITS AT VALLEY INTERIOR SYSTEMS (for eligible positions)

Competitive Paid Time Off plan
Extensive 401(k) plan with matching for contributions up to 3.5% of an employees qualifying income
Generous profit-sharing program
Medical dental vision and life insurance

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Duties responsibilities and activities may change at any time with or without notice. The order in which duties and responsibilities are listed is not significant.

Valley Interior Systems is an Equal Opportunity Employer who encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race color national origin religion pregnancy transgender status sexual orientation gender age disability citizenship marital status military or protected veteran status hair style/texture or any other characteristic protected by applicable law.

Required Experience:

PAYROLL/ADMINSTRATIVE COORDINATOR TOLEDO OHABOUT VALLEY INTERIOR SYSTEMSOver 45 years in business Valley has grown it has diversified and it has evolved. While never losing sight of those core values that have made us successful for decades we continue building on that foundation and pushing ahead...