Payroll Tax Specialist

IKO Industries Ltd. is a market leader in the manufacturing of roofing and building materials. IKO is a Canadian owned and operated business with production facilities worldwide and has many years of unparalleled success in the roofing materials industry. Quality integrity and trustworthiness are the values that underlie this success and we have built this company by hiring people who hold these values. People like you!

Job Description

We are seeking an experienced Payroll Tax Specialist to support payroll tax compliance across the United States and Canada with a stronger emphasis on U.S. federal state and local payroll tax requirements. This role is responsible for ensuring payroll tax accuracy timely filings and remittances agency notice resolution payroll tax reconciliations and alignment of payroll tax activity to accounting records.

The successful candidate will partner closely with Payroll Finance HR Benefits ADP SmartCompliance and other external payroll providers to maintain compliant payroll tax processes support month-end and year-end close activities strengthen internal controls and ensure payroll-related balances are accurately reflected in the general ledger.

Benefits

• Competitive base salary - $95000 - $125000 based on experience
• Health Insurance (includes Virtual Health and HCSA) Dental Insurance Vision Insurance
• Life Insurance Long-term Disability Short-term Disability
• Health Spending Account
• RRSP Match / 401k Match
• Paid Vacation
• Floating Days
• Employee Assistance Program
• Employee Engagement Events
• Awards and Recognition
• Tuition reimbursement
• Service Awards
• Employee Perks & Discounts

Job Responsibilities

Payroll Tax Compliance & Governance

• Serve as a payroll tax subject matter expert for U.S. and Canadian payroll tax compliance with primary focus on U.S. multi-state requirements.
• Ensure compliance with applicable federal state provincial and local payroll tax legislation including withholding unemployment taxable benefits and employer payroll taxes.
• Monitor payroll tax legislative changes and assess impact on payroll processes tax setups filings remittances and controls.
• Maintain payroll tax documentation standard operating procedures and audit-ready support.

Payroll Tax Reporting Filings & Notices

• Coordinate and review payroll tax filings deposits amendments and reconciliations across applicable U.S. and Canadian jurisdictions.
• Support quarter-end and year-end payroll tax activities including W-2 T4 RL-1 and related statutory reporting requirements.
• Research respond to and resolve payroll tax agency notices assessments inquiries and account discrepancies.
• Work with payroll providers and tax agencies to correct setup issues filing errors missing remittances and historical variances.
• Manage ADP SmartCompliance activities including payroll tax filing support agency notices tax payments amendments account setup and reconciliation follow-up.

Accounting Reconciliations & Financial Controls

• Perform monthly reconciliations of payroll tax accounts payroll liabilities accrued payroll balances and related general ledger accounts.
• Reconcile payroll system outputs and payroll provider reports to accounting records including tax withholdings employer taxes deductions remittances and liability balances.
• Investigate and resolve discrepancies between payroll records tax filings remittances and the general ledger.
• Support month-end and year-end close activities related to payroll tax accounting and payroll-related balance sheet accounts.
• Prepare supporting schedules for internal controls external audits statutory audits and tax authority reviews.
• Identify control gaps and recommend process improvements to strengthen payroll tax accounting and reconciliation discipline.

Payroll Audits Controls & Process Improvement

• Perform recurring payroll tax audits and compliance reviews to identify exposure correct errors and reduce risk.
• Review payroll outputs for taxability withholding benefits deductions overtime retroactive pay bonuses taxable benefits and cross-border payroll implications.
• Support internal and external audits including SOX statutory tax and financial statement audit requests.
• Participate in payroll system testing related to tax configuration changes legal entity changes jurisdiction setup and payroll integrations.
• Partner with ADP SmartCompliance and internal stakeholders to monitor service performance resolve open cases and ensure payroll tax activities are completed accurately and on time.
• Partner with Payroll Finance HR Benefits and external providers to standardize automate and improve payroll tax processes.

Qualifications

• 5 years of payroll tax payroll compliance payroll accounting or senior payroll experience in a complex multi-jurisdiction environment.
• Strong knowledge of U.S. federal state and local payroll tax requirements; Canadian payroll tax experience required.
• CPA designation or CPA candidate preferred particularly due to the payroll accounting general ledger reconciliation and balance sheet control responsibilities.
• PCP/PLP CPP FPC or other payroll certification considered an asset.
• Experience reconciling payroll tax balances to the general ledger and resolving differences between payroll systems tax filings remittances and accounting records.
• Experience supporting quarter-end and year-end payroll tax processes including W-2 T4 RL-1 and related reporting.
• Experience responding to payroll tax agency notices and working with external payroll tax providers.
• Hands-on experience with ADP SmartCompliance strongly preferred including managing payroll tax filings remittances agency notices amendments and reconciliation workflows.
• Advanced Excel skills including pivot tables lookups data analysis and reconciliation of large data sets.
• Experience with payroll tax payroll and ERP systems such as ADP SmartCompliance ADP Dayforce Workday UKG SAP Oracle or JD Edwards.
• Strong analytical organizational documentation and problem-solving skills.
• Excellent communication skills with the ability to work cross-functionally with Payroll Finance HR Benefits auditors and external providers.

Preferred Experience

• Experience in manufacturing construction products logistics transportation or other multi-site operating environments.
• Experience supporting union and non-union payrolls.
• Experience with multi-entity payroll structures and cross-border payroll matters.
• Experience improving payroll tax controls accounting reconciliations and audit documentation.
• Experience managing outsourced payroll tax compliance services preferably ADP SmartCompliance including issue resolution service follow-up and tax account maintenance.

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Benefits of Employment: IKO recognizes that its success is due to the strength of its employees. A primary goal of IKO is to promote individual employees sense of accomplishment and contribution so that employees enjoy their association with IKO. The Company invests in its employees so that they are the most knowledgeable in the industry and undertakes great efforts to nurture loyalty to and teamwork at IKO. We are pleased to offer competitive compensation health care a progressive and challenging workplace and a commitment to teamwork and integrity.

Diversity and Equal Opportunity Employment: IKO Industries Ltd. is an equal opportunity employer. We are committed to diversity and inclusion and are pleased to consider all qualified applicants for employment without consideration to race religion creed color national origin age gender sexual orientation marital status veteran status or Industries Ltd. encourages and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.